Dear Resident:

Congratulations on your acceptance and welcome to the Roadrunner Family!  We are delighted that you will be a part of our residential community and the Residence Life Team is here to assist you in every step of the way!

We want to provide you with the information below as you prepare for your arrival on campus:

Check in Day – Save the Date!

Check in for the Spring 2025 semester is Monday, January 20, 2025 between 10:00am and 1:00pm.

Students who are not registered for classes or who have an outstanding balance on their student account will not be permitted to check in to their housing assignment.

The Office of Residence Life is unable to accommodate requests to check in prior to Monday, January 20, 2025.  Students, who are unable to check in on the designated check in day and time, may check in any time after. However, these students must notify their hall/area office staff via email of their anticipated date of arrival. The College asks for cooperation in allowing the Office of Residence Life time to focus on all the activities associated with opening the residence halls for the upcoming semester. There are several hotels within the Mahwah area which are a short distance from the campus, if you are interested in arriving early.

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Official College Communication

Ramapo College of New Jersey distributes college related information electronically to Ramapo issued email accounts. All residents are required to have a Ramapo College email account. Residents are encouraged to check their email and campus mailbox on a daily basis. Residents will be held responsible for information disseminated in this way.

In addition, residents are encouraged to review the Office of Residence Life website: www.ramapo.edu/reslife for pertinent information such as:

• • Guide to Community Living
    
• Meal Plan Information
• Suggestions on What to Bring

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Property Insurance

Property insurance provides residents with protection against damages and losses that may occur while at college, home, or when studying abroad. Residents can have peace of mind knowing that their personal property investments will be protected. All residents are strongly encouraged to obtain property insurance.

• Arthur J. Gallagher & Co. www.CollegeStudentInsurance.com
• National Resident Services, Inc. www.nssi.com

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Insurance Claims Against Ramapo College

Ramapo College of New Jersey is an agency of the State of New Jersey and, as such, is covered by the New Jersey Tort Claims Act NJSA 59:1-1 et. seq., the New Jersey Contractual Liability Act NJSA 59:13.1 et. seq., and the availability of appropriations. The State of New Jersey does not carry public liability insurance, but the liability of the State and the obligation of the State to be responsible for tort claims against its employees and property are covered under the terms and provisions of the New Jersey Tort Claims Act. Ramapo College of New Jersey is represented by the State in legal matters.

Ramapo College of New Jersey does not have insurance covering residents’ belongings. Therefore, residents are strongly urged to get property/renter’s insurance or be added to their parent’s homeowners insurance. Tort Claim Forms may be obtained from the Office of Business Services located on the 1st floor in the D-Wing and online via the NJ Risk Management website: www.state.nj.us/treasury/riskmgt/forms.shtml. All correspondence is to be addressed as follows:

Department of Treasury
Division of Risk Management
P.O. Box 620
Trenton, NJ 08625-0620
ATTENTION : TORT CLAIMS UNIT

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Health Services

In order to live on campus, all residents who are under the age of 31 at the time of enrollment must submit proof of their immunization requirements to Health Services by January 2, 2025.  Particular attention should be paid to the meningitis requirements for all residential students. Residents who do not provide this information will not be able to move-in to campus housing until this is received. Residents who have not submitted this information are encouraged to contact Health Services immediately.

• Phone: (201) 684-7536
• Email: immunize@ramapo.edu
• Website:  Immunization Requirements

 

How to Obtain Roommate Email Addresses

The Office of Residence Life is unable to provide telephone numbers of our campus residents. Therefore, we encourage residents to log into their Ramapo email account to obtain their roommate’s email address. Residents’ Ramapo email account has a built in directory; they can search for and email other college community members.

Residents may want to contact each other to make plans regarding who will be bringing what items or they may want to get to know each other prior to their arrival on campus. Please follow the steps below.

1. Go to https://g.ramapo.edu
2. Log in
3. Click compose
4. In the “To” field type roommate’s name
5. Email address should pop-up

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Room Change Request

Once residents have been assigned housing, the Office of Residence Life is unable to accommodate room change requests prior to the start of the semester.  Residents who are interested in a room change must submit a room change request form during the open room change period.  More information about the room change process will be available in all hall offices at the start of the semester.

Residents are encouraged to keep in mind, housing costs vary throughout campus, depending on the building/area and type of housing unit.  Prorated housing charges, including any applicable change to residents meal plan, will be assessed and adjusted on their account if they change rooms.  Residents should refer to the Office of Student Accounts website: www.ramapo.edu/student-accounts for housing and meal plan costs.

 

 

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Housing Withdrawals

Once a resident withdraws from housing, they must reapply for future housing requests. Housing deposits are non-refundable and will be forfeited. Residents who would like to withdraw from housing prior to the start of the semester must email admissions@ramapo.edu.

Housing withdrawal requests must be sent from the residents Ramapo email account and must include:

• Complete First and Last Name
• R-Number
• Request to be withdrawn from housing
• Reason for housing withdrawal