A Ramapo College student currently serving in the U.S. Armed Forces who wishes to receive priority registration must apply for this status annually. The student must request an application from the Office of the Registrar and submit the application along with any required supporting documentation to that office no later than the last day to drop a class in the fall semester (as specified in the Academic Calendar) for spring and fall registration priority registration. If the student is placed on active duty mid-year, the student may apply for fall only priority registration no later than the last day to drop a class in the spring semester (as specified in the Academic Calendar).The Office of the Registrar will review the application, inform the student of the outcome via email, and, if the student’s request has been accepted, implement all necessary processes to ensure that the student receives priority registration. This status expires on the last day of the spring semester.

• Active Military Early Registration Form

• Audit Adjustment Request Form

• Audit Grade Request Form

Matriculated undergraduate students at Ramapo are eligible to apply for a Certification Credit Evaluation.  Common types of certifications evaluated include but are not limited to:  American Red Cross First Aid and CPR, New Jersey Emergency Medical Technician (EMT), and New Jersey Municipal Police Basic Course for Police Officers (2000-2015 only).   These credits are awarded as the equivalent of currently offered Ramapo courses provided that the course content and learning outcomes align and that the number of hours of instruction are determined to be adequate.

• Certificate to Credit

• Credit Overload Form

Ramapo College has authorized the National Student Clearinghouse to provide degree verifications. The National Student Clearinghouse can be contacted at:

Web:
https://www.studentclearinghouse.org/verify
Phone:  703-742-4200
E-mail: degreeverify@studentclearinghouse.org

Ramapo College of New Jersey has authorized the National Student Clearinghouse to provide enrollment verifications free of charge to students. Using Web Self-Service, you can print enrollment verification certifications, view your enrollment history and enrollment verifications provided at your request, check loan deferments sent to your lenders, and link to real-time information on your student loans. .

Students may use the form below for situations the National Student Clearinghouse is unable to accommodate such as:

• Auto Insurance/Good Student Discount
• Students that do not have a social security number on file with the college
• Students no longer enrolled at Ramapo College.

These types of verification requests must be submitted to the Registrar’s Office.

• Enrollment Verification Form

Students may grant permission for members of the Ramapo College staff and faculty to discuss information contained in their educational records.  The permission must be given in writing using the FERPA Waiver Form available here or in the Office of the Registrar (D-224).  The form must be completed and signed by the student and may be submitted in person (with Photo ID) or via email (as an attachment to the student’s Ramapo email address only).  Questions may be directed to the Office of the Registrar (reg@ramapo.edu or 201-684-7695).

• FERPA Waiver

50% Drop Policy – To drop a course(s) during the 50% refund period the student must complete a 50% Drop Form  in the Office of the Registrar or by dropping the course online. If a full time student drops a course during this period and remains in full-time status no refund will occur, but the course will not appear on the transcript. (see Academic Calendar)

1. Students may drop a course online through Web Self Service by following the steps below:

a. Log into Web Self Service and Financial Aid” tab
c. Click “Registration”
d. Click “Add/Drop Classes”
e. Select Term
f. Choose Drop under “Action”
g. Keep the receipt generated for your records

 OR

2. Students can come in person to the Office of the Registrar (D224) and complete the 50% Drop Form.

• Fifty (50) Percent Drop Form

• Grade Replacement Request Form

• Graduation / Commencement

• Incomplete Form

• Incomplete Extension Form

• Independent Study Registration Form

A student has the opportunity to earn a bachelor’s degree and a master’s degree in a total of five years.  Please contact the graduate program director for additional enrollment information and guidelines.

• 4+1 Graduate Major Declaration Form

A student may change his/her major at any time during the semester by completing the Major and Minor Declaration Online form below. This form must be completed by the student and the Office of Registrar will update the major change.  It is recommended that major changes are made before the next registration cycle, but it is imperative that undeclared student declare a major before earning 64 credits. Registration holds will be placed to enforce this policy.

• Major and Minor Declaration Online Form
• The major/minor changes are not automatic.  It takes 5-7 days for your major to be updated.  Do not submit multiple requests.

It is the student’s responsibility to notify the Office of the Registrar of a name and/or address change. A name change must be accompanied by a copy of a legal document authorizing the change. It is imperative that the Registrar’s Office be notified of all address changes so that registration notices and other important mailings are sent to the correct address.

• Change of Name Form
• Change of Student Address and Telephone Number

Students are advised to review and update Emergency Contact information under Personal Information on the Web for Students and change as is appropriate.

• Transcript Request – Electronic (NSC)
• Transcript Request – Paper

Official Transcripts – Electronic (NSC)  Nonrefundable-Fee

Ramapo College has partnered with the National Student Clearinghouse to assist with the processing of Official Transcript requests. This partnership allows us to offer electronic transcript processing.

• Transcript Request – Electronic (NSC)

The National Student Clearinghouse will notify you at each step in the process.

Transcript Pricing

• Official Transcript Fee: $4.90 per transcript request.

Your Transcripts:

• Transcripts BEFORE Fall 1988:You will not be able to order transcripts electronically if you attended prior to Fall 1988. You can request these transcripts via mail. Please complete the transcript request form found here: Transcript Request-Paper.
• Electronic Transcripts (via email): The email link to download is available for 30 days.
• Holds: Holds must be cleared before transcripts can be processed. Please be sure to clear your hold prior to requesting a transcript.

Processing Your Order:

• Processing Time: Orders are typically processed within 1-3 business days,.
• Editing Addresses: Once an order has been placed, you will not be allowed to change the recipient’s email address. You must place a new order with the correct address.
• Cancelling Order: Due to our automated ordering process, once an order is received it cannot be cancelled.

Official Transcripts – Paper (No Fee)

To request an official transcript, the student must fill out an Official Transcript Request Form, which may be obtained from the Registrar’s Office, by mail, fax or online. Usually official transcripts are mailed to another institution, place of employment or certifying board.  Typically, official transcripts are processed in 3-5 business days (during peak period it may be longer).

There is no charge for a paper copy of an official transcript. You may print and complete the Official Transcript Request Form (link below) email, mail or fax it to the Registrar’s office. Fax: 201-684-7956.

Please note: If you don’t have an “R” number, please use the last 4 digits of your Social Security Number.

• Transcript Request Form – Paper

• Pass/Fail Grade Form

• Registration Form

Alumni can request a replacement copy of their diploma. The new diploma will reflect the signatures of the current college administration. The cost of this service is $30.00.  Payment can be in cash or check.  Replacement Diplomas takes approximately 6-8 weeks for processing.

• Replacement Diploma Form

• Retake Course Form (pdf)

• Withdrawal Form

 A student may NOT withdraw after the published deadline. (See Academic Calendar)

After dropping/withdrawing ALL your course(s), students must complete the WD/LOA process in Connect.  PDF instructions on completing the process are listed below.

Leave of Absence/Withdrawal Instructions  (PDF)