Director 1

JOB SUMMARY

Under the administrative direction of a dean’s level or higher at a state college, organizes, plans and directs 1) a major and very complex program with multiple objectives or 2) a large unit which encompasses several distinct program activities in a vital management area.

Policies, practices and actions developed will normally affect college-wide programs. The Director I also participates in the development of college and/or division-wide policies.

EXAMPLES OF WORK

• Organizes, plans and directs the activities of the program or work unit; sets goals, plans and implements work programs and develops unit policies and procedures in accordance with college policies and goals, and translates them into policies and operating practices.
• Administers and interprets applicable federal and state laws that impact upon the college.
• Directs the preparation of reports and studies containing findings and recommendations for the review, information and assistance of the college administration.
• Participates with other senior managerial staff in the development of college policy and in long and short range planning.
• Develops, administers and monitors the program or unit budget; reviews and approves or disapproves all requests for expenditures.
• Supervises the staff and directs the work operations, develops performance standards, reviews and makes performance evaluations, provides guidance and counsel to staff and approves personnel actions within the program or unit including promotions, hiring and disciplinary actions in accordance with college policies and state regulations.
• Evaluates program goals, operations, and performance; as required, develops and implements alternative procedures to improve performance and meet the program objectives.
• Consults with and seeks approval from the supervisor on the most unusual problems or policy matters, particularly when the result of decisions impact significantly on college-wide programs.
• Establishes and maintains effective communication and cooperative working relationships with college administrators, faculty and staff, government and private agencies and/or the public in order to accomplish the objectives of the program or unit.
• Maintains integrity and appropriate confidentiality in college and program operations.
• Approves and/or develops public relations materials.
• Represents the college at conferences, seminars or meetings as required.
• Plans and/or supervises the planning of conferences, seminars and workshops.
• Prepares and supervises the preparation of detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Directs the establishment and the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s Degree supplemented by a Master’s Degree in a field related to the responsibilities of the position to be filled or equivalence as determined by the appointing authority.

Experience

Five years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalence as determined by the appointing authority.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to establish cooperative working relationships with other offices or organizations that impact on or relate to the work of the program or unit.
• Ability to develop and administer procedures which insure the appropriate confidentiality of program records and activities.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor the program or unit budget.
• Ability to develop and recommend college-wide and unit policies.
• Ability to develop long and short range plans and goals for the college and/or unit.
• Ability to prepare and/or direct the preparation of clear reports, and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

32
Unit: D
EEO Category: A

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Director 2

JOB SUMMARY

Under the general direction of an executive officer or line administrator at a state college, organizes, plans, and directs 1) a complex, major program and/or; 2) a large unit encompassing integrated activities in an essential management area.

Policies, practices and actions developed will normally affect college-wide programs. The Director II also participates in the development of college and/or division-wide policies.

EXAMPLES OF WORK

• Organizes, plans and directs and participates in the activities of the program or work unit; sets goals, plans and implements work programs and develops unit policies and procedures in accordance with college policies, goals, and objectives and translates them into policies and operating procedures.
• Administers and interprets applicable federal and/or state laws and regulations that impact upon the college.
• Prepares and/or directs the preparations of reports and studies containing findings and recommendations for the review, information and assistance of supervisors.
• Compiles and summarizes statistical and other data for reports to the college and/or other agencies.
• Participates with other senior managerial staff in the development of college policy and in long and short range planning.
• Develops, administers and monitors the program or unit budget; reviews and approves or disapproves requests for expenditures.
• Supervises staff and directs the work operations, develops performance standards, reviews and makes performance evaluations, provides guidance and counsel to staff and approves personnel actions within the program or unit including promotions, hiring and disciplinary actions in accordance with college policies and state regulations.
• Evaluates program goals, operations and performance; as required, develops and implements alternative procedures to improve performance and meet the program objectives.
• Consults with and seeks approval from the supervisor on the most unusual problems or policy matters, particularly when the result of decisions impact significantly on college-wide programs.
• Establishes and maintains effective communication and cooperative working relationships with college administrators, faculty and staff, government and private agencies and/or the public in order to accomplish the objectives of the program or unit.
• Maintains integrity and appropriate confidentiality in college and program operations.
• Approves and/or develops public relations materials relating to the program or unit.
• Represents the college at conferences, seminars or meetings as required.
• Initiates and plans conferences, seminars and workshops.
• Prepares and supervises the preparation of detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Directs the establishment and the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s Degree supplemented by a Master’s Degree in a field related to the area of assignment or equivalence as determined by the appointing authority.

Applicants who do not possess the required education may substitute the indicated experience on a year basis (30 credit hours is considered one year of college).

Experience

Four years significant professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

A Doctor of Philosophy degree or a Doctor of Education degree may be substituted for two years of the indicated experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire thorough knowledge of the program or unit purpose, goals and objectives.
• Thorough knowledge of modern management principles.
• Ability to acquire thorough knowledge of the laws and regulations which impact on the program or unit.
• Ability to acquire considerable knowledge of the philosophy, goals and organization in higher education.
• Ability to acquire considerable knowledge of the higher education system and the function of institutions of higher learning.
• Wide knowledge of the principles of budget planning, development and administration.
• Wide knowledge of the principles of organization and personnel management.
• Ability to acquire basic knowledge of higher education policies and procedures.
• Ability to acquire wide knowledge of the State agencies, local governments and private organizations that have a’working relationship with the college and/or program.
• Ability to manage a college program or unit, including setting goals, planning and implementing work programs and developing policies and procedures.
• Ability to evaluate program or unit performance and develop alternate methods to improve performance and meet established objectives.
• Ability to develop and administer procedures which insure the appropriate confidentiality of program records and activities.
• Ability to effectively supervise subordinate staff including developing work operations and performance standards making performance evaluations and approving personnel actions for the unit.
• Ability to establish cooperative working relationships and coordinate programs with other offices or organizations that impact on or relate to the work of the program or unit.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor the program or unit budget.
• Ability to develop and recommend college-wide and unit policies.
• Ability to develop long and short range plans and goals for the college and/or unit.
• Ability to prepare and/or direct the preparation of clear reports, and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

30
Unit: D
EEO Category: A

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Director 3

JOB SUMMARY

Under the direction of an executive officer or line administrator at a state college, organizes, plans, and directs an essential, primarily single objective program or unit. Development of goals, program practices and procedures is subject to well defined policy, precedent and/or supervisory review. The policies and procedures of the program or unit integrate with and impact on other units, staff or programs.

EXAMPLES OF WORK

• Organizes, plans and directs the activities of the program or work units, sets goals, and develops unit policies and procedures in accordance with college goals and objectives.
• Administers and interprets applicable federal and/or state laws and regulations that impact on the work units and/or programs, and translates them into policies and operating procedures.
• Prepares and/or directs the preparation of reports and studies containing findings and recommendations for the review, information and assistance of supervisors.
• Compiles and summarizes statistical and other data for reports to the college and/or other agencies.
• Recommends, administers and monitors the program or unit budget; reviews and approves or disapproves most requests for expenditures. Exceptional requests are recommended to the supervisor for approval.
• Supervises staff and directs the work operations, develops performance standards, makes performance evaluations, provides guidance and counsel to staff and approves personnel actions within the program or unit including promotions, hiring and disciplinary actions in accordance with college policies and state regulations.
• Evaluates program goals, operations and performances; as required, develops and implements alternative procedures to improve performance and meet the program objectives.
• Consults with and seeks approval from the supervisor on unusual problems or policy matters, particularly when the result of decisions impact significantly on other programs.
• Establishes and maintains effective communication and cooperative working relationships with college administrators, faculty and staff, government and private agencies and/or the public in order to accomplish the objectives of the program or unit.
• Maintains integrity and appropriate confidentiality in college and program operations.
• Approves and/or develops public relations materials relating to the program or unit.
• Represents the college at conferences, seminars or meetings as required.
• Initiates and plans conferences, seminars and workshops.
• Prepares and supervises the preparation of detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Directs the establishment and the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the area of assignment or equivalence as determined by the appointing authority.

Experience

Three years professional experience as a faculty member in an institution of higher education or an administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalence as determined by the appointing authority.

Applicants who do not possess the required education may substitute the indicated experience on a year for year basis (30 credit hours is considered one year of college.)

A Doctor of Philosophy Degree or a Doctor of Education Degree may be substituted for the two years of the indicated experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire thorough knowledge of the program or unit purpose, goals and objectives.
• Thorough knowledge of modern management principles.
• Ability to acquire thorough knowledge of the laws and regulations which impact on the program or unit.
• Ability to acquire considerable knowledge of the higher education philosophy goals and organization.
• Ability to acquire considerable knowledge of the higher education system and the function of institutions of higher learning.
• Wide knowledge of the principles of budget planning, development and administration.
• Wide knowledge of the principles of organization and personnel management.
• Ability to acquire wide knowledge of the State agencies, local governments and private organizations that have a working relationship with the college and/or program.
• Ability to manage a college program or unit, including setting goals, planning and implementing work programs and developing policies and procedures.
• Ability to evaluate program or unit performance and develop alternative methods to improve performance and meet established objectives.
• Ability to develop and administer procedures which insure appropriate confidentiality of program records and activities.
• Ability to effectively supervise subordinate staff including developing work operations and performance standards making performance evaluations and approving personnel actions for the unit.
• Ability to establish cooperative working relationships and coordinate programs with other offices or organizations that impact on or relate to the work of the program or unit.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor the program or unit budget.
• Ability to develop and recommend unit policies.
• Ability to develop long and short range plans and goals for the unit.
• Ability to prepare and/or direct the preparation of clear reports, and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to organize and administer conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

28
Unit: D
EEO Category: A

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Director 4

JOB SUMMARY

Under the direction of an executive officer or line administrator at a state college, organizes, plans, and directs a single objective program or unit. Development of goals, program practices and procedures is subject to well defined policy, precedent and/or supervisory review. The program or unit activities integrate with, but have minimal impact on the activities of other college units, staffs or programs.

EXAMPLES OF WORK

• Organizes, plans and directs the activities of the program or work unit; sets goals and objectives and evaluates performance.
• Administers and interprets applicable federal and/or state laws and regulations that impact upon the work units and/or programs, and translates them into policies and operating procedures.
• Prepares reports and studies containing findings and recommendations for the review, information, and assistance of the college administration.
• Compiles and summarizes statistical and other data for reports to the college and/or other agencies.
• Recommends, administers and monitors the program unit budget; reviews and recommends approval or disapproval of requests for expenditures.
• Supervises staff and directs the work operations, develops performance standards, approves and reviews performance evaluations and provides guidance and counsel to staff. Recommends personnel actions within the program or unit including promotions, hiring and disciplinary action in accordance with college policies and state regulations.
• Evaluates program goals, operations and performances; as required, develops and implements alternative procedures to improve performance and meet the program objectives.
• Consults with and seeks approval from the supervisor on the most unusual problems or policy matters, particularly when the result of decision impacts on division or college-wide programs.
• Establishes and maintains effective communication and cooperative working relationships with college administrators, faculty and staff, government and private agencies and/or the public in order to accomplish the objectives of the program or unit.
• Maintains integrity and appropriate confidentiality in college and program operations.
• Supervises and/or develops public relations materials relating to the program or unit.
• Represents the college at conferences seminars or meetings as required.
• Prepares and supervises the preparation of detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Directs the establishment and maintenance of essential records and files.
• Initiates and plans conferences, seminars and workshops.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the area of assignment or equivalence as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other field that is related to the functions of the positions to be filled or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute the indicated experience on a year for year basis (30 credit hours is considered one year of college).

A Doctor of Philosophy degree or a Doctor of Education degree may be substituted for the two years of the indicated experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire thorough knowledge of the program or unit purpose, goals and objectives.
• Thorough knowledge of modern management principles.
• Ability to acquire thorough knowledge of the laws and regulations which impact on the program.
• Ability to acquire considerable knowledge of the college philosophy, goals and organization.
• Ability to acquire considerable knowledge of the higher education system and the function of institutions of higher learning.
• Wide knowledge of the principles of budget planning, development and administration.
• Wide knowledge of the principles of organization and personnel management.
• Ability to acquire basic knowledge of the college policies and procedures.
• Basic knowledge of the State agencies, local governments and private organizations that have a working relationship with the program.
• Ability to manage a college program or unit, including setting goals, planning and implementing work programs and developing policies and procedures.
• Ability to evaluate program or unit performance and develop alternative methods to improve performance and meet established objectives.
• Ability to develop and administer procedures to insure appropriate confidentiality of program records and activities.
• Ability to effectively supervise subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions for the unit.
• Ability to establish cooperative working relationships and coordinate programs with other offices or organizations that impact on or relate to the work of the program or unit.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop and monitor the program or unit budget.
• Ability to develop and recommend unit policies.
• Ability to develop long and short range plans and goals for thee unit.
• Ability to prepare and/or direct the preparation of clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to organize and administer conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

26
Unit: D
EEO Category: A

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Associate Director 1

JOB SUMMARY

Under the direction of a Director I at a state college, assists the director and participates in the the administration of a major and complex program with multiple objectives and/or a vital large unit which encompasses several distinct program activities in an important management area, supervises and manages one or more important sections of the unit or program and acts with the authority of the Director I, in his or her absence; does related work as required.

EXAMPLES OF WORK

• Assists the director in establishing programs or unit goals and develops policies and procedures in accordance with college policies, goals and objectives.
• Prepares or directs the preparation of reports and studies containing findings and recommendations for the review, information and assistance of the director.
• Reviews the data and prepares the programor unit budget. As directed, monitors expenditures, evaluates spending patterns and recommends approval or disapproval of expenditure requests.
• In conjunction with the director, develops proposals for soliciting private and public funds to help meet program objectives or expand activities and services.
• Evaluates program operations and performance and recommends changes to the director, as required.
• Administers and interprets applicable federal and/or state laws and regulations that impact upon the college and translates them into policies and operating procedures.
• Evaluates section(s) goals, operations and performance; as required, develops and implements alternative procedures to improve performance and meet section objectives.
• Supervises staff and directs the work operations, develops performance standards, reviews and makes performance evaluations, provides guidance and counsel to staff and approves various personnel actions required within the section supervised including promotions, hiring and disciplinary actions in accordance with college policies and state regulations.
• Advises and counsels students and parents regarding program offerings activities and services. Provides guidance and assistance when unusual problems occur.
• Compiles and summarizes statistical and other data for the director.
• Consults with the director to resolve the most unusual problems or policy concerns evolving from within the sections of the program or unit supervised.
• Establishes and maintains effective communication and cooperative working relationships with college administrators, faculty and staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections of the program or unit supervised.
• Maintains integrity and appropriate confidentiality in section and program operations.
• Develops public relations materials relating to the section or program.
• Participates in conferences, seminars or meetings representing the director as required.
• Initiates and plans conferences, seminars and workshops.
• Prepares or supervises the preparation of detailed correspondence.
• Serves or represents the director on ad hoc and standing committees as required.
• Directs the establishment and maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or equivalence as determined by the appointing authority.

Experience

Four years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalence as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. or an Ed.D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire thorough knowledge of the program or unit purpose, goals and objectives.
• Thorough knowledge of modern management principles.
• Ability to acquire considerable knowledge of the laws and regulations which impact on the section and the program or unit.
• Ability to acquire wide knowledge of the college philosophy, goals and organization.
• Ability to acquire wide knowledge of the higher education system and the function of institutions of higher learning.
• Wide knowledge of the principles of budget planning, development and administration.
• Wide knowledge of the principles or organization and personnel management.
• Ability to acquire basic knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal, state and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the management of a college program or unit, including setting goals, planning and implementing work programs and developing policies and procedures.
• Ability to evaluate program performance and develop alternative methods to improve performance and meet established objectives.
• Ability to comply with procedures which insure appropriate confidentiality of program records and activities.
• Ability to effectively supervise subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a program budget.
• Ability to develop and recommend program policies.
• Ability to prepare and/or direct the preparation of clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

29
Unit D
EEO Category: A

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Associate Director 2

JOB SUMMARY

Under the direction of a Director I or II at a state college, assists in the administration of complex major program and/or large unit; supervises and manages one or more important sections of the unit or program; acts with the authority of the Director I, II in his/her absence; does related work as required.

EXAMPLES OF WORK

• Assists the director in establishing programs or unit goals and develops policies and procedures in accordance with college policies, goals and objectives.
• Prepares or directs the preparation of report and studies findings and recommendations for the review, information and assistance of the director.
• Reviews data and prepares the program or unit budget. As directed, monitors expenditures, evaluates spending patterns and recommends approval or disapproval of expenditure requests.
• In conjunction with the director, develops proposals for soliciting private and public funds to help meet program objectives or expand activities and services.
• Evaluates program operations and performance, and recommends changes to the director as required.
• Administers and interprets applicable federal and/or state laws and regulations that impact upon the college/division and translates them into policies and operating procedures.
• Evaluates section (s) goals, operations and performance; as required, develops and implements alternative procedures to improve performance and meet section objectives.
• Supervises the section(s) staff and directs the work operations and develops performance standards, reviews and makes performance evaluations, provides guidance and counsel to staff and approves various personnel actions required within the section supervised including promotions, hiring, and disciplinary action in accordance with college policies and state regulations.
• Advises and counsels students and parents regarding program offerings, activities and services. Provides guidance and assistance when unusual problems occur.
• Compiles and summarizes statistical and other data for the director.
• Consults with the director to resolve the most unusual problems or policy concerns evolving from within the sections of the program or unit supervised.
• Establishes and maintain effective communication and cooperative working relationships with college administrators, faculty and staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections of the program or unit supervised.
• Maintains integrity and appropriate confidentiality in section and program operations.
• Develops public relations materials relating to the section or program.
• Participates in conferences, seminars or meetings representing the director as required.
• Initiates and plans conferences, seminars and workshops.
• Prepares or supervises the preparation of detailed correspondence.
• Services or represents the director on ad hoc and standing committees as required.
• Directs the establishment of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or equivalency as determined by the appointing authority.

Experience

Three years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other field that is directly related to the functions of the position to be filled equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. or an Ed.D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire thorough knowledge of the program or unit purpose, goals and objectives.
• Thorough knowledge of modern management principles.
• Ability to acquire considerable knowledge of the laws and regulations which impact on the section and the program or unit.
• Ability to acquire wide knowledge of the college philosophy, goals and organization.
• Ability to acquire wide knowledge of the higher education system and the function of institutions of higher learning.
• Wide knowledge of the principles of budget planning, development and administration.
• Wide knowledge of the principles of organization and personnel management.
• Ability to acquire basic knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal, state and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the management of a college program or unit, including setting goals, planning and implementing work programs and developing policies and procedures.
• Ability to evaluate program performance and develop alternative methods to improve performance and meet established objectives.
• Ability to develop program ideas or concepts and prepare proposals or funding.
• Ability to comply with procedures which insure appropriate confidentiality of program records and activities.
• Ability to effectively supervise subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a program budget.
• Ability to develop and recommend program policies.
• Ability to prepare and/or direct the preparation of clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

27
Unit: D
EEO Category: A

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Associate Director 3

JOB SUMMARY

Under the direction of Director I, II, or III at a state college, as the principal managerial assistant to the director, assists in the administration of an important, primarily single objective program or unit; supervises and manages one or more important sections of the unit or program and acts with the authority of the Director III in his or her absence; does related work as required.

EXAMPLES OF WORK

• Assists the director in establishing programs or unit goals and develops policies and procedures in accordance with college policies, goals and objectives.
• Prepares or directs the preparation of reports and studies containing findings and recommendations for the review, information and assistance of the director.
• Reviews data and prepares the program or unit budget. As directed, monitors expenditures, evaluates spending patterns and recommends approval or disapproval of expenditure requests.
• In conjunction with the director, develops proposals for soliciting private and public funds to help meet program objectives or expand activities and services.
• Evaluates program operations and performance and recommends changes to the director, as required.
• Administers and interprets applicable federal and/or state laws and regulations that impact upon the unit and/or program and translates them into policies and operating procedures.
• Evaluates section(s) goals, operations and performance; as required, develops and implements alternative procedures to improve performance and meet section objectives.
• Supervises the section(s) staff and directs the work operations, develops performance standards, reviews and makes performance evaluations, provides guidance and counsel to staff and approves various personnel actions required within the section supervised including promotions, hiring, and disciplinary action in accordance with college policies and state regulations.
• Advises and counsels students and parents regarding program offerings, activities and services.. Provides guidance and assistance when unusual problems occur.
• Compiles and summarizes statistical and other data for the director.
• Consults with the director to resolve the most unusual problems or policy concerns evolving from within the sections of the program or unit supervised.
• Establishes and maintains effective communication and cooperation working relationships with college administrators, faculty and staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections supervised and the program or unit.
• Maintains integrity and appropriate confidentiality in section and program operations.
• Develops public relations materials relating to the section or program.
• Participates in conferences, seminars or meetings representing the director as required.
• Initiates and plans conferences, seminars and workshops.
• Prepares or supervises the preparation of detailed correspondence.
• Serves or represents the director on ad hoc and standing committees as required.
• Directs the establishment of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled.

Experience

Two years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. or an Ed.D. may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire thorough knowledge of the program or unit purpose, goals and objectives.
• Thorough knowledge of modern management principles.
• Ability to acquire considerable knowledge of the laws and regulations which impact on the section and the program or unit.
• Ability to acquire wide knowledge of the college philosophy, goals and organization.
• Ability to acquire wide knowledge of the higher education system, and the function of institutions of higher learning.
• Wide knowledge of the principles of budget planning, development and administration.
• Wide knowledge of the principles of organization and personnel management.
• Ability to acquire basic knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal, state and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the management of a college program or unit, including setting goals, planning and implementing work programs and developing policies and procedures.
• Ability to evaluate program performance and develop alternative methods to improve performance and meet established objectives.
• Ability to develop program ideas or concepts and prepare proposals or funding.
• Ability to comply with procedures which insure appropriate confidentiality of program records and activities.
• Ability to effectively supervise subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a program budget.
• Ability to develop and recommend program policies.
• Ability to prepare and/or direct the preparation of clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervisor and/or maintain essential records and files.

Range:

25
Unit: D
EEO Category: A

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Managing Assistant Director 1

JOB SUMMARY

Under the direction of an Associate Director I, a Director I or a Director II, manages one or more sections of a major organizational unit having multiple programs or unit goals; participates in the development and implementation of policies and procedures, does related work as required.

EXAMPLES OF WORK

• Assists in the planning and management of the program or unit by developing and recommending goals, policies and procedures which comply with college policies and goals.
• Develops and recommends plans for program promotion, assessment and improvement.
• Manages the activities of a section or sections of the program or unit; evaluates section(s) goals, operations and performance; as required, implements alternative procedures to improve performance and meet section objectives.
• Manages the section(s) staff and work operations, develops performance standards, makes performance evaluations, provides guidance and counsel to staff and approves various personnel actions required within the sections supervised including promotion, hiring, and disciplinary action in accordance with college policies and state regulations.
• Prepares, recommends, monitors and revises section(s) budgets.
• Establishes and maintains communication and cooperative working relationships with college administrators, faculty, staff, students and student organizations ‘ government and private agencies and/or the public in order to accomplish the objectives of the sections supervised and the program or unit.
• Administers and interprets applicable federal and/or state laws and regulations.
• Advises and counsels students, parents and/or alumni regarding program offerings, activities and services. Provides guidance and assistance when unusual problems occur.
• Approves the processing and reviewing of applications, approves determinations of eligibility for college or section programs.
• Prepares reports on program or section(s) activities; compiles, summarizes and analyzes statistical and other data and develops findings and conclusions and recommendations.
• Consults with the director or associate director to resolve unusual problems or policy concerns evolving from within the section supervised.
• Maintains integrity and appropriate confidentiality to section and program operations.
• Develops public relations materials.
• Represents and acts for the director or associate director as directed.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Supervises the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or equivalency as determined by the appointing authority.

Experience

Three years professional experience as a faculty member in an institution of higher education, two years of which are in an administrative capacity, or two years as an administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. degree or an Ed.D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire considerable knowledge of the program or unit purpose, goals, and objectives.
• Wide knowledge of modern management principles.
• Ability to acquire basic knowledge of the laws and regulations which impact on the section(s) and the program or unit.
• Ability to acquire basic knowledge of the college philosophy, goals and organization.
• Ability to acquire basic knowledge of the higher education system and the function of institutions of higher learning.
• Basic knowledge of the principles of budget planning, development and administration.
• Basic knowledge of the principles of organization and personnel management.
• Ability to acquire wide knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the planning and administration of a program or unit by developing and recommending goals, policies and procedures.
• Ability to evaluate performance and develop alternative methods to improve performance and meet established objectives.
• Ability to effectively manage subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section(s) and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to review applications and made determinations concerning the eligibility of the applicant.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a section or sections budget.
• Ability to develop and recommend program goals, policies and procedures.
• Ability to prepare clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervisor and/or maintain essential records and files.

Range: 

26 (12 month)
23 (10 month)
Unit: D
EEO Category: A

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Managing Assistant Director 2

JOB SUMMARY

Under the direction of an Associate Director II, a Director II or a Director III, manages one or more sections of a major organizational program or unit; or under the direction of an Associate Director or Director I, is responsible for managing one or more sections with one or more objectives; participates in the development and effectuation or program or unit goals, policies and procedures which involves development of college policy for direction of the unit and/or program; does related work as required.

EXAMPLES OF WORK

• Assists in the planning and management of the program or unit by developing and recommending goals, policies and procedures which comply with college policies and goals.
• Develops and recommends plans for program promotion, assessment and improvement.
• Manages the activities of a section or sections of the program or unit; evaluates section(s) goals, operations and performance; as required, implements alternative procedures to improve performance and meet section objectives.
• Manages the section(s) staff and work operations, develops performance standards, makes performance evaluations, provides guidance and counsel to staff and recommends approval of personnel actions required within the sections supervised.
• Prepares, recommends, monitors and revises section(s) budgets.
• Establishes and maintains communication and cooperative working relationships with college administrators, faculty, staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections supervised and the program or unit.
• Administers and interprets applicable federal and/or state laws and regulations.
• Advises and counsels students, parents and/or alumni regarding program offerings, activities and services. Provides guidance and assistance when unusual problems occur.
• Processes and reviews applications; makes determinations of eligibility for college or section programs.
• Prepares reports on program or section(s) activities; compiles, summarizes and analyzes statistical and other data and develops findings and conclusions and recommendations.
• Consults with the director or associate director to resolve unusual problems or policy concerns evolving from within the section supervised.
• Maintains integrity and appropriate confidentiality in section and program operations.
• Develops public relations materials.
• Represents and acts for the director or associate director as directed.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Directs the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or equivalency as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education, one in an administrative capacity or two years as an administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. degree or an Ed.D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire considerable knowledge of the program or unit purpose, goals, and objectives.
• Wide knowledge of modern management principles.
• Ability to acquire basic knowledge of the laws and regulations which impact on the section(s) and the program or unit.
• Ability to acquire basic knowledge of the college philosophy, goals and organization.
• Ability to acquire basic knowledge of the higher education system and the function of institutions of higher learning.
• Basic knowledge of the principles of budget planning, development and administration.
• Basic knowledge of the principles or organization and personnel management.
• Ability to acquire wide knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the planning and administration of a program or unit by developing and recommending goals, policies and procedures.
• Ability to evaluate performance and develop alternative methods to improve performance and meet established objectives.
• Ability to effectively manage subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section(s) and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to review applications and make determinations concerning the eligibility of the applicant.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a section or sections budget.
• Ability to develop and recommend program goals, policies and procedures.
• Ability to prepare clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervisor and/or maintain essential records and files.

Range:

24 (12 month)
21 (10 month)
Unit: D
EEO Category: B

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Managing Assistant Director 3

JOB SUMMARY

Under the direction of an Associate Director III or a Director III or IV, manages one or more sections of a primarily single objective program or unit; or under the direction of an Associate Director I or II, Director I or II, is responsible for exercising general management and supervision over one or more sections of a major program or unit and staff, participates in the development and effectuation of program or unit goals, policies and procedures which may involve development of college policy for the direction of the unit and/or program; does related work as required.

EXAMPLES OF WORK

• Assists in the planning and management of the program or unit by developing and recommending goals, policies and procedures which comply with college policies and goals.
• Develops and recommends plans for program promotion, assessment and improvement.
• Manages the activities of a section or sections of the program or unit; evaluates section(s) goals, operations and performance; as required, implements alternative procedures to improve performance and meet section objectives.
• Supervises the section(s) work operations, develops performance standards, makes performance evaluations, provides guidance and counsel to staff and approves various personnel actions required within the sections managed including promotion, hiring, and disciplinary action in accordance with college policies and state regulations.
• Prepares, recommends, monitors and revises section(s) budgets.
• Establishes and maintains communication and cooperative working relationships with college administrators, faculty, staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections supervised and the program or unit.
• Administers and interprets applicable federal and/or state laws and regulations.
• Advises and counsels students, parents and/or alumni when emergent problems occur.
• Processes and reviews applications; makes determinations of eligibility for college or section programs.
• Prepares reports on program or section(s) activities; compiles, summarizes and analyzes statistical and other data and develops findings and conclusions and recommendations.
• Consults with the director or associate director to resolve unusual problems or policy concerns evolving from within the section supervised.
• Maintains integrity and appropriate confidentiality to section and program operations.
• Develops public relations materials.
• Represents and acts for the director or associate director as directed.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Directs the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree or equivalency as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. degree or an Ed.D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire considerable knowledge of the program or unit purpose, goals, and objectives.
• Wide knowledge of modern management principles.
• Ability to acquire basic knowledge of the laws and regulations which impact on the section(s) and the program or unit.
• Ability to acquire basic knowledge of the college philosophy, goals and organization.
• Ability to acquire basic knowledge of the higher education system and the function of institutions of higher learning.
• Basic knowledge of the principles of budget planning, development and administration.
• Basic knowledge of the principles of organization and personnel management.
• Ability to acquire wide knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the planning and administration of a program or unit by developing and recommending goals, policies and procedures.
• Ability to evaluate performance and develop alternative methods to improve performance and meet established objectives.
• Ability to effectively manage subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section(s) and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to review applications and made determinations concerning the eligibility of the applicant.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a section or sections budget.
• Ability to develop and recommend program goals, policies and procedures.
• Ability to prepare clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervisor and/or maintain essential records and files.

Range: 

22 (12 month)
19 (10 month)
Unit: D
EEO Category: B

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Assistant Director 1

JOB SUMMARY

Under the direction of an Associate Director I or a Director I or II, oversees one or more sections of a major organization unit having multiple programs or unit goals; participates in the development and implementation of policies and procedures; does related work as required.

EXAMPLES OF WORK

• Assists in the planning and management of the program or unit by developing and recommending goals, policies and procedures which comply with college policies and goals.
• Develops and recommends plans for program promotion, assessment and improvement.
• Coordinates the activities of a section or sections of the program or unit; evaluates section(s) goals, operations and performance; as required, implements alternative procedures to improve performance and meet section objectives.
• Supervises the section(s) staff and work operations, develops performance standards, makes performance evaluations, provides guidance and counsel to staff and recommends approval of personnel actions required within the sections supervised and the program or unit.
• Prepares, recommends, monitors and revises section(s) budgets.
• Establishes and maintains communication and cooperative working relationships with college administrators, faculty, staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections supervised and the program or unit.
• Administers and interprets applicable federal and/or state laws and regulations.
• Advises and counsels students, parents and/or alumni regarding program offerings, activities and services. Provides guidance and assistance when unusual problems occur.
• Approves the processing and reviewing of applications, approves determinations of eligibility for college or section programs.
• Prepares reports on program or section(s) activities; compiles, summarizes and analyzes statistical and other data and develops findings and conclusions and recommendations.
• Consults with the director or associate director to resolve unusual problems or policy concerns evolving from within the section supervised.
• Maintains integrity and appropriate confidentiality in section and proRram operations.
• Develops public relations material.
• Represents and acts for the director or associate director as directed.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Supervises the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or equivalency as determined by the appointing authority.

Experience

Three years professional experience as a faculty member in an institution of higher education, two years of which are in an administrative capacity, or two years as an administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. degree or an Ed-D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire considerable knowledge of the program or unit purpose, goals, and objectives.
• Wide knowledge of modern management principles.
• Ability to acquire basic knowledge of the laws and regulations which impact on the section(s) and the program or unit.
• Ability to acquire basic knowledge of the college philosophy, goals and organization.
• Ability to acquire basic knowledge of the higher education system and the function of institutions of higher learning.
• Basic knowledge of the principles of budget planning, development and administration.
• Basic knowledge of the principles of organization and personnel management.
• Ability to acquire wide knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the planning and administration of a program or unit by developing and recommending goals, policies and procedure.
• Ability to evaluate performance and develop alternative methods to improve performance and meet established objectives.
• Ability to effectively manage subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section(s) and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to review applications and make determinations concerning the eligibility of the applicant.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a section or sections budget.
• Ability to develop and recommend program goals policies and procedures.
• Ability to prepare clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

26 (12 month)
23 (10 month)
Unit: U
EEO Category: B

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Assistant Director 2

JOB SUMMARY

Under the direction of an Associate Director II, a Director II or a Director III, oversees one or more sections of an organizational program or unit; or under the direction of an Associate Director I or Director I, is responsible for supervising one or more sections with one or more objectives; participates in the development and implementation of program or unit goals, policies and procedures; does related work as required.

EXAMPLES OF WORK

• Assists in the planning and management of the program or unit by developing and recommending goals, policies and procedures which comply with college policies and goals.
• Develops and recommends plans for program promotion, assessment and improvement.
• Coordinates the activities of a section or sections of the program or unit; evaluates section(s) goals, operations and performance; as required, implements alternative procedures to improve performance and meet section objectives.
• Coordinates the section(s) staff and work operations, develops performance standards, makes performance evaluations, provides guidance and counsel to staff and approves various personnel actions required within the sections managed including promotion, hiring, and disciplinary action in accordance with college policies and state regulations.
• Prepares, recommends, monitors and revises section(s) budgets.
• Establishes and maintains communication and cooperative working relationships with college administrators, faculty, staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections supervised and the program or unit.
• Administers and interprets applicable federal and/or state laws and regulations.
• Advises and counsels students, parents and/or alumni when emergent problems occur.
• Processes and reviews applications; makes determinations of eligibility for,college or section programs.
• Prepares reports on program or section(s) activities; compiles, summarizes and analyzes statistical and other data and develops findings and conclusions and recommendations.
• Consults with the director or associate director to resolve unusual problems or policy concerns evolving from within the section supervised.
• Maintains integrity and appropriate confidentiality in section and program operations.
• Develops public relations material.
• Represents and acts for the director or associate director as directed.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Directs the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or equivalency as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education, one in an administrative capacity or two years as an administrator in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined-by the appointing authority.

Applicants who do not possess the required education may substitute required experience on & year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. degree or an Ed.D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire considerable knowledge of the program or unit purpose, goals, and objectives.
• Wide knowledge of modern management principles.
• Ability to acquire basic knowledge of the laws and regulations which impact on the section(s) and the program or unit.
• Ability to acquire basic knowledge of the college philosophy, goals and organization.
• Ability to acquire basic knowledge of the higher education system and the function of institutions of higher learning.
• Basic knowledge of the principles of budget planning, development and administration.
• Basic knowledge of the principles of organization and personnel management.
• Ability to acquire wide knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the planning and administration of a program or unit by developing and recommending goals, policies and procedure.
• Ability to evaluate performance and develop alternative methods to improve performance and meet established objectives.
• Ability to effectively manage subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate  with other offices or organizations that impact on or relate to the work of the section(s) and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to review applications and make determinations concerning the eligibility of the applicant.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a section or sections budget.
• Ability to develop and recommend program goals, policies and procedures.
• Ability to prepare clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

24 (12 month)
21 (10 month)
Unit: U
EEO Category: B

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Assistant Director 3

JOB SUMMARY

Under the direction of an Associate Director III or a Director III or IV, supervises one or more sections of a primarily single objective program or unit; or under the direction of an Associate Director I or II, Director I or II, is responsible for exercising general management oversight over one or more sections of a major program or unit and staff, participates in the development and implementation of program or unit goals, policies and procedures; does related work as required.

EXAMPLES OF WORK

• Assists in the planning and management of the program or unit by developing and recommending goals, policies and procedures which comply with college policies and goals.
• Develops and recommends plans for program promotion, assessment and improvement.
• Coordinates the activities of a section or sections of the program or unit; evaluates section(s) goals, operations and performance; as required, implements alternative procedures to improve performance and meet-section objectives.
• Coordinates the section(s) work operations, develops performance standards, makes performance evaluations, provides guidance and counsel to staff and recommends approval of personnel actions required within the sections supervised.
• Prepares, recommends, monitors and revises section(s) budgets.
• Establishes and maintains communication and cooperative working relationships with college administrators, faculty, staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections supervised and the program or unit.
• Administers and interprets applicable federal and/or state laws and regulations.
• Advises and counsels students, parents and/or alumni when emergent problems occur.
• Processes and reviews applications; makes determinations of eligibility for college or section programs.
• Prepares reports on program or section(s) activities; compiles, summarizes and analyzes statistical and other data and develops findings and conclusions and recommendations.
• Consults with the director or associate director to resolve problems or policy concerns evolving from within the section supervised.
• Maintains integrity and appropriate confidentiality in section and program operations.
• Develops public relations material.
• Represents and acts for the director or associate director as directed.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Supervises the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree or equivalency as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education or administration in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. degree or an Ed.D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire considerable knowledge of the program or unit purpose, goals, and objectives.
• Wide knowledge of modern management principles.
• Ability to acquire basic knowledge of the laws and regulations which impact on the section(s) and the program or unit.
• Ability to acquire basic knowledge of the college philosophy, goals and organization.
• Ability to acquire basic knowledge of the higher education system and the function of institutions.of higher learning.
• Basic knowledge of the principles of budget planning, development and administration.
• Basic knowledge of the principles of organization and personnel management.
• Ability to acquire wide knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the planning and administration of a program or unit by developing and recommending goals, policies and procedure.
• Ability to evaluate performance and develop alternative methods to improve performance and meet established objectives.
• Ability to effectively supervise subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section(s) and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to review applications and make determinations concerning the eligibility of the applicant.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a section or sections budget.
• Ability to develop and recommend program goals, policies and procedures.
• Ability to prepare clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

22 (12 month)
19 (10 month)
Unit: U
EEO Category: B

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Assistant Director 4

JOB SUMMARY

Under the direction of a Director, supervises one or more sections of a primarily single objective program or unit; or under the direction of an Associate Director I-III, is responsible for exercising coordination over one or more sections of a single objective program or unit; participates in the development and implementation of program or unit goals, policies and procedures which effect the operation of academic and/or student activities of the college; does related work as required.

EXAMPLES OF WORK

• Assists in the planning and management of the program or unit by recommending goals, policies and procedures which comply with college policies and goals.
• Takes the initiative to recommend and implement plans for program, promotion, assessment and improvement.
• Coordinates the activities of a section or sections of the program or unit; evaluates section(s) goals, operations and performance; as required, implements alternative procedures to improve performance and meet section objectives.
• Coordinates the section(s) work operations, develops performance standards, makes performance evaluations, provides guidance and counsel to staff and recommends approval of personnel actions required within the sections supervised.
• Prepares, recommends, monitors and revises section(s) budgets.
• Establishes and maintains communication and cooperative working relationships with college administrators, faculty, staff, students and student organizations, government and private agencies and/or the public in order to accomplish the objectives of the sections supervised and the program or unit.
• Administers and interprets applicable federal and/or state laws and regulations.
• Advises and counsels students, parents and/or alumni regarding program offerings, activities, and services. Provides guidance and assistance when problems occur.
• Processes and reviews applications; makes determinations of eligibility for college or section programs.
• Prepares reports on program or section(s) activities; compiles, summarizes and analyzes statistical and other data and develops findings and conclusions and recommendations.
• Consults with the director or associate director to resolve problems or policy concerns evolving from within the section supervised.
• Maintains integrity and appropriate confidentiality in section and program operations.
• Develops public relations material.
• Represents and acts for the director or associate director as directed.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees as required.
• Supervises the maintenance of essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree or equivalency as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education or administration in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire considerable knowledge of the program or unit purpose, goals, and objectives.
• Wide knowledge of modern management principles.
• Ability to acquire basic knowledge of the laws and regulations which impact on the section(s) and the program or unit.
• Ability to acquire basic knowledge of the college philosophy, goals and organization.
• Ability to acquire basic knowledge of the higher education system and the function of institutions of higher learning.
• Basic knowledge of the principles of budget planning, development and administration.
• Basic knowledge of the principles of organization and personnel management.
• Ability to acquire wide knowledge of college policies and procedures.
• Ability to acquire knowledge of the state agencies, federal and local governments and private organizations that have a working relationship with the program and/or section.
• Ability to assist in the planning and administration of a program or unit by developing and recommending goals, policies and procedure.
• Ability to evaluate performance and develop alternative methods to improve performance and meet established objectives.
• Ability to effectively supervise subordinate staff including developing work operations and performance standards, making performance evaluations and recommending personnel actions.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section(s) and program or unit.
• Ability to advise and counsel students and others concerned with the functions of the program or unit.
• Ability to review applications and make determinations concerning the eligibility of the applicant.
• Ability to establish cooperative working relationships with supervisors and staff.
• Ability to develop, administer and monitor a section or sections budget.
• Ability to develop and recommend program goals, policies and procedures.
• Ability to prepare clear reports and studies that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to represent the college at conferences, seminars or meetings.
• Ability to supervise and/or maintain essential records and files.

Range:

20 (12 month)
17 (10 month)
Unit: U
EEO Category: B

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Executive Assistant 1

JOB SUMMARY

Acts as the executive assistant to the president and assists in the development and implementation of college policies and the development, management and control of college plans, programs and operations; and for expediting the work of the college through appropriate channels; serves as a member of the president’s cabinet and assumes responsibility in all aspects of the administrative, instructional and financial operations of the college; does related work as required.

EXAMPLES OF WORK

• Develops and recommends goals, programs and policies to the president and participates in their review, interpretation and implementation.
• Plans and coordinates the implementation of new or revised college policies.
• Establishes and maintains cooperative working relationships with executive and administrative officers of the college, the Faculty Senate and its committees, department chairpersons, faculty members, staff and students, government and private agencies and/or the public to ensure that established goals are met and resolve problems.
• Participates with executive officers of the institution in the formulation of college policy.
• Plans, implements and controls general and special projects assigned by the president; insures timely completion.
• Recommends organizational arrangements, performance criteria and administrative procedures to help achieve college goals.
• Performs special studies or investigations which require the analysis of requests and facts of a sensitive nature; makes recommendations regarding appropriate action.
• Conducts research; evaluates data and prepares reports containing findings and recommendations for the review, information and assistance of the president.
• Participates in conferences, seminars or meetings representing the president as required.
• Hears appeals concerning decisions rendered at a prior step at the direction of the supervisor.
• Prepares policy and position papers for the president.
• Supervises the operation and staff of the president’s office.
• Arranges meetings and conferences for the president.
• Manages the planning and coordination of all functions of the president’s office and attends such functions as directed.
• Develops and implements measures to insure that the directives of the president are properly carried out.
• Interviews visitors to the office of the president; responds to inquiries or requests; and advises the president concerning matters requiring his/her personal attention.
• Prepares the budget for the office of the president and monitors all expenditures.
• Prepares detailed correspondence in the course of official duties.
• Maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or equivalency as determined by the appointing authority.

Experience

Five years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or a related field and/or professional experience in program management with responsibility for planning, organizing, coordination, staffing, reporting and budgeting or in assisting an executive with program development and implementation or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience of a year-for-year basis. (30 credit hours are considered one year of college.)

A Ph.D. or an Ed.D. degree may be substituted for two years of the indicated experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to acquire knowledge of all aspects of the college organization and operations.
• Thorough knowledge of modern management principles and techniques and their application.
• Ability to acquire considerable knowledge of philosophy, goals and organization in higher education.
• Ability to acquire considerable knowledge of college policies and procedures.
• Wide knowledge of the principles of budget planning, organization and personnel management.
• Ability to acquire wide knowledge of agencies of state and local government and private organizations that impact on the college and its program.
• Ability to assist in the development of college and divisional policies.
• Ability to assist in the development management and control of college plans, programs and operations.
• Ability to expedite the work of the college through appropriate channels.
• Ability to establish cooperative working relationships and coordinate college programs with other organizations that impact on or relate to college operations.
• Ability to work cooperatively with college executives and administrative officers, faculty, staff, students and the public.
• Ability to plan and schedule conferences, meetings and seminars.
• Ability to hear student appeals.
• Ability to conduct studies, investigations and research, evaluate data and develop conclusions and recommendations.
• Ability to prepare policy and position papers.
• Ability to effectively supervise subordinate staff including developing performance standards, making performance evaluations and approving personnel actions.
• Ability to develop, administer and monitor a budget.
• Ability to prepare clear, sound, accurate and informative reports that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the president at meetings, conferences and seminars.
• Ability to supervise and/or maintain essential records and files.

Range:

32
Unit: D
EEO Category: A

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Executive Assistant 2

JOB SUMMARY

Acts as the executive assistant to a vice president or president and assists in the development and implementation of college policies and the development, management and control of college plans, programs and operations under the direction of the executive officer; and for expediting the work of the college through appropriate channels; serves as a member of the of the executive officers executive staff and assumes responsibility in all aspects of the administrative, instructional and financial operations of the unit.

EXAMPLES OF WORK

• Develops and recommends goals, programs and policies to the president and participates in their review, interpretation and implementation.
• Plans and coordinates the implementation of new or revised policies of the executive division.
• Establishes and maintains cooperative working relationships with executive and administrative officers of the college, the Faculty Senate and its committees, department chairpersons, faculty members, staff and students, government and private agencies and/or the public to ensure that established goals are met and resolve problems.
• Plans, implements and controls general and special projects assigned by the executive officer insuring timely completion.
• Recommends organizational arrangements, performance criteria and administrative procedures to help achieve division/college goals.
• Performs special studies or investigations which require the analysis of requests and facts of a sensitive nature; makes recommendations regarding appropriate action; develops and implements measures to insure that the directives of the executive officer are properly carried out.
• Arranges and schedules meetings and conferences for the executive officer.
• Participates in conferences, seminars or meetings representing the executive officer as required.
• Coordinates the processing  faculty personnel actions including appointment, reappointment and promotion.
• Conducts research; evaluates data and prepares reports containing findings and recommendations for the review, information and assistance of the executive officer.
• Supervises the operation and staff of the office.
• Hears appeals as required.
• Interviews visitors to the office of the president; responds to inquiries or requests; and advises on matters requiring the executive officer’s personal attention.
• Participates in the development of the division budget and allocation and control of budgetary resources.
• Serves on ad hoc and standing committees as required.
• Prepares detailed correspondence in the course of official duties.
• Maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree or equivalency as determined by the appointing authority.

Experience

Five years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or a related field and/or professional experience in program management with responsibility for planning, organizing, coordination, staffing, reporting and budgeting or in assisting an executive with program development and implementation or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience of a year-for-year basis. (30 credit hours are considered one year of college.)

A Ph.D. or an Ed.D. degree may be substituted for two years of the indicated experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of modern management principles and techniques and their application.
• Ability to acquire knowledge of all aspects of programs, operations and organization under the direction of the executive officer.
• Ability to acquire considerable knowledge of philosophy, goals and organization in higher education.
• Ability to acquire considerable knowledge of the higher education system and the function of institutions of higher education.
• Ability to acquire considerable knowledge of college policies and procedures.
• Wide knowledge of the principles of budget development, organization and personnel management.
• Ability to acquire wide knowledge of agencies of state and local government and private organizations that impact on the college and its program.
• Ability to assist in the development of college and divisional policies.
• Ability to assist in the development management and control of college plans, programs and operations.
• Ability to expedite the work of the college through appropriate channels.
• Ability to establish cooperative working relationships and coordinate college programs with other organizations that impact on the activities of the office of the executive officer.
• Ability to work cooperatively with college executives and administrative officers, faculty, staff, students and the public.
• Ability to plan and schedule conferences, meetings and seminars.
• Ability to conduct studies, investigations and research, evaluate data and develop sound conclusions and recommendations.
• Ability to effectively supervise subordinate staff including developing performance evaluations and approving personnel actions.
• Ability to develop, administer and monitor a budget.
• Ability to prepare clear, sound, accurate and informative reports that include findings and recommendations.
• Ability to-prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the executive officer at meetings, conferences and seminars.
• Ability to supervise and/or maintain essential records and files.

Range:

30
Unit: D
EEO Category: A

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Executive Assistant 3

JOB SUMMARY

Acts as the executive assistant to a dean or higher, assists in the development and implementation of policies and development, management and control of plans, programs and operations under the direction of the executive officer; expedites the work of the office through appropriate channels; serves as a member of the executive officer’s staff and assumes responsibility in all aspects of the operation.

EXAMPLES OF WORK

• Develops and recommends goals, programs and policies to the executive officer; and participates in their review, interpretation and implementation.
• Plans and coordinates the implementation of new or revised office policy.
• Establishes and maintains cooperative working relationships with executive and administrative officers of the college, the Faculty Senate and its committees, department chairpersons, faculty members, staff and students, government and private agencies and/or the public to ensure that established goals are met and resolve problems.
• Plans, implements and controls general and special projects assigned by the executive officer insuring timely completion.
• Recommends organizational arrangements, performance criteria and administrative procedures to help achieve office goals.
• Performs special studies or investigations which require the analysis of requests and facts of a sensitive nature; makes recommendations regarding appropriate action.
• Develops and implements measures to insure that the directives of the executive officer are properly carried out.
• Arranges and schedules meetings and conferences for the executive officer.
• Participates in conferences, seminars or meetings representing the executive officer as required.
• Coordinates the processing faculty personnel actions including appointment, reappointment and promotion.
• Conducts research; evaluates data and prepares reports containing findings and recommendations for the review, information and assistance of the executive officer.
• Supervises the operation and staff of the office.
• Hears appeals as required.
• Interviews visitors to the office of the president; responds to inquiries or requests; and advises requiring hir/her personal attention.
• Participates in the development of the division budget and allocation and control of budgetary resources.
• Serves on ad hoc and standing committees as required.
• Prepares detailed correspondence in the course of official duties.
• Maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree or equivalency as determined by the appointing authority.

Experience

Three years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or a related field and/or professional experience in program management with responsibility for planning, organizing, coordination, staffing, reporting and budgeting or in assisting an executive with program development and implementation or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience of a year-for-year basis. (30 credit hours are considered one year of college.)

A Ph.D. or an Ed.D. degree may be substituted for two years of the indicated experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of modern management principles and techniques and their application.
• Ability to acquire knowledge of all aspects of programs, operations and organization under the direction of the executive officer.
• Ability to acquire considerable knowledge of philosophy, goals and organization in higher education.
• Ability to acquire considerable knowledge of the higher education system and the function of institutions of higher education.
• Ability to acquire considerable knowledge of college policies and procedures.
• Wide knowledge of the principles of budget development, organization and personnel management.
• Ability to acquire wide knowledge of agencies of state and local government and private organizations that impact on the college and its program.
• Ability to assist in the development of college and divisional policies.
• Ability to assist in the development management and control of college plans, programs and operations.
• Ability to expedite the work of the college through appropriate channels.
• Ability to establish cooperative working relationships and coordinate college programs with other organizations that impact on the activities of the office of the executive officer.
• Ability to work cooperatively with college executives and administrative officers, faculty, staff, students and the public.
• Ability to plan and schedule conferences, meetings and seminars.
• Ability to conduct studies, investigations and research, evaluate data and develop sound conclusions and recommendations.
• Ability to effectively supervise subordinate staff including developing performance evaluations and approving personnel actions.
• Ability to develop, administer and monitor a budget.
• Ability to prepare clear, sound, accurate and informative reports that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the executive officer at meetings, conferences and seminars.
• Ability to supervise and/or maintain essential records and files.

Range:

28
Unit: D
EEO Category: A

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Executive Assistant 4

JOB SUMMARY

Acts as an executive assistant to an executive officer, assists in the development and implementation of division policies and the development, management and control of the plans, program and operations under the direction of the executive and for expediting work through appropriate channels; assumes responsibility in all aspects of the operations under the direction of the executive; does related work as required.

EXAMPLES OF WORK

• Develops and recommends college/division goals, programs and policies to the supervisor; participates in their review, interpretation and implementation.
• Plans and coordinates the implementation of new or revised college/division policy.
• Establishes and maintains cooperative working relationships with executive and administrative officers of the college, the Faculty Senate and its committees, department chairpersons, faculty members, staff and students, government and private agencies and/or the public to ensure that established goals are met and resolve problems.
• Plans, implements and controls general and special projects assigned by the executive officer insuring timely completion.
• Recommends organizational arrangements, performance criteria and administrative procedures to help achieve college/division goals.
• Performs special studies or investigations which require the analysis of requests and facts of a sensitive nature; makes recommendations regarding appropriate action.
• Develops and implements measures to insure that the directives of the supervisor are properly carried out.
• Assists in developing curriculum and planning and implementing curriculum changes.
• Arranges and schedules meetings and conferences for the supervisor.
• Participates in conferences, seminars or meetings representing the supervisor as required.
• Assists in the faulty selection and appointment procedures.
• Conducts research; evaluates data and prepares reports containing findings and recommendations for the review, information and assistance of the supervisor.
• Supervises the operation and staff of the office.
• Hears appeals as required.
• Counsels students concerning academic, vocational and/or personal difficulties.
• Interviews visitors to the supervisor’s office; responds to inquiries or requests; and advises the supervisor concerning matters requiring his/her personal attention.
• Participates in the development of the college/division budget and allocation and control of budgetary resources.
• Serves on ad hoc and standing committees as required.
• Prepares detailed correspondence in the course of official duties.
• Maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s. degree or equivalency as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or a related field and/or professional experience in program management with responsibility for planning, organizing, coordination, staffing, reporting and budgeting or in assisting an executive with program development and implementation or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience of a year-for-year basis. (30 credit hours are considered one year of college.)

A Ph.D. or an Ed.D. degree may be substituted for two years of the indicated experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of modern management principles and techniques and their application.
• Ability to acquire knowledge of all aspects of programs, operations and organization under the direction of the executive officer.
• Ability to acquire considerable knowledge of philosophy, goals and organization in higher education.
• Ability to acquire considerable knowledge of the higher education system and the function of institutions of higher education.
• Ability to acquire considerable knowledge of college policies and procedures.
• Wide knowledge of the principles of budget development, organization and personnel management.
• Wide knowledge of the principles of academic development, research, learning/teaching strategies, faculty/student evaluation and academic administration.
• Ability to acquire wide knowledge of agencies of state and local government and private organizations that impact on the college and its program.
• Ability to assist in the development of college and divisional policies.
• Ability to assist in the development management and control of college plans, programs and operations.
• Ability to expedite the work of the college through appropriate channels.
• Ability to establish cooperative working relationships and coordinate college programs with other organizations that impact on the activities of the division.
• Ability to work cooperatively with college executives and administrative officers, faculty, staff, students and the public.
• Ability to plan and schedule conferences, meetings and seminars.
• Ability to conduct studies, investigations and research, evaluate data and develop sound conclusions and recommendations.
• Ability to effectively supervise subordinate staff including developing performance evaluations and approving personnel actions.
• Ability to develop, administer and monitor a budget.
• Ability to prepare clear, sound, accurate and informative reports that include findings and recommendations.
• Ability to prepare clear and detailed correspondence.
• Ability to speak in public.
• Ability to represent the executive officer at meetings, conferences and seminars.
• Ability to supervise and/or maintain essential records and files.

Range:

26
Unit: D
EEO Category: A

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Managing Administrative Assistant 1

JOB SUMMARY

Under the direction of a Director II or higher at a state college, is responsible for administering, coordinating, and performing the support work necessary to the successful accomplishment of college or office goals and programs and for serving as principal assistant in administrative matters; does related work as required. This position requires participating in the formulation of management policies and procedures or assisting in directing the effectuation of same.

EXAMPLES OF WORK

• Performs research, generates and executes studies, analyzes data and effectively recommends actions which may effect professional personnel, organizational structure, program development, etc.
• Coordinates and reviews the preparation of reports required in the formulation of management policies and procedures; insures that required information is collected, integrated, compiled and analyzed on a timely basis.
• Participates in the effectuation of management policies and procedures.
• Schedules meetings, develops agendas and insures that meeting minutes are prepared and distributed.
• Manages the support services for managerial staff and committees which include insuring that required materials are compiled, analyzing items requiring a determination and recommending appropriate action.
• Responsible for administering the coordination of various organizational units providing support services, such as data processing, accounting, purchasing, printing, and personnel to ensure that program procedures and policies are implemented.
• Recommends organizational plans, performance criteria related to professional staff and administrative procedures to help achieve organization goals.
• Coordinates, analyzes and evaluates administrative, personnel, and organizational problems and makes recommendations for solutions.
• Responsible for collection of data for and assists in the preparation and implementation of the annual budget request; develops and coordinates fiscal procedures and monitors expenditures.
• Assists in establishing systems and procedures.
• Represents the executive officers at meetings, conferences and seminars as required.
• Works effectively with managers and other employees of the college and other organizations in the course of accomplishing assigned duties.
• Follows up on decisions and/or directives of the executive officer to insure implementation and/or completion.
• Expedites and coordinates support services to the program or unit such as maintenance, repairs, supplies and mail.
• Coordinates office operations including clerical work; internal reporting systems, forms, space, and office equipment and suggests methods for improvement. Advises the executive officer concerning matters requiring his/her personal attention.
• Supervises the office library.
• Prepares correspondence.
• Supervises and/or maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree or equivalency as determined by the appointing authority.

Experience

Three years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or the related field or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience on a year-for-year basis. (30 credit hours is considered one year of college.)

A Ph.D. or an Ed.D. degree may be substituted for two years of required experience.

KNOWLEDGE, SKILLS, AND ABILITIES

• Considerable knowledge of modern management principles and techniques and their application.
• Ability to acquire considerable knowledge of philosophy, goals and organization in higher education.
• Ability to acquire knowledge of college policies and procedures.
• Ability to acquire knowledge of the college organization and operations.
• Basic knowledge of the principles of budget planning and development.
• Considerable knowledge of office management principles, procedures and techniques.
• Ability to relieve the executive officer of operational and administrative detail.
• Ability to coordinate the preparation of reports including gathering, integrating, compiling, and analyzing data from several sources.
• Ability to schedule meetings, develop agendas and prepare minutes.
• Ability to provide support to college committees including arranging for meeting rooms, gathering and analyzing required materials and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units providing support services.
• Ability to develop and maintain cooperative working relationships with administrators and staff.
• Ability to plan office organization, and develop performance criteria and administrative procedures.
• Ability to investigate administrative and organizational problems and develop solutions.
• Ability to develop and prepare budget requests and monitor expenditures.
• Ability to develop and coordinate systems and procedures.
• Ability to represent the executive officer as required.
• Ability to follow-up on decisions and directions of the executive officer.
• Ability to expedite and coordinate support services to the organizational unit such as maintenance, repairs, supplies, and mail.
• Ability to coordinate office operations.
• Ability to prepare correspondence.
• Ability to supervise and/or maintain essential records and files.

Range: 

24 (12 months)
21 (10 months)
Unit: D
EEO Category: B

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Managing Administrative Assistant 2

JOB SUMMARY

Under the direction of a Director III or higher at a state college, is responsible for administering, coordinating and performing the routine professional functions necessary to the office or program operations and for serving as principal assistant in administrative matters; does related work as required. This position requires participating in the formulation of management policies and procedures or assisting in directing the effectuation of same.

EXAMPLES OF WORK

• Organizes the preparation of reports required in the’formulation of management policies and procedures.
• Insures that information is collected, integrated, compiled, and analyzed on a timely basis.
• Performs research as requested.
• Participates in the effectuation of management policies and procedures.
• Schedules meetings, assists in developing agendas and insures that meeting minutes are prepared and distributed.
• Manages and/or supervises the support services for management staff and assists committees by research and analyzing issues requiring management determination, and recommends appropriate action.
• Administers the coordination of various organizational units, providing support services such as data processing, accounting, purchasing, printing, and personnel to ensure program procedures and policies are implemented.
• Assists in developing organization plans, performance criteria related to professional staff and administrative procedures to help organizational goals.
• Coordinates, analyzes, and evaluates administrative, personnel, and organizational problems for the executive or administrative officer.
• Assists in developing and implementing solutions.
• Assists in preparation of budget, collects budget data, and monitors office expenditures.
• Assists in establishing systems and procedures.
• Represents the administrative or executive officer as required.
• Works effectively with employees of the college and other organizations in the course of performing assigned responsibilities.
• Follows up on decisions and/or directives of the administrative or executive officer to ensure implementation and/or completion.
• Coordinates and performs studies or investigation and makes recommendations on appropriate action.
• Expedites and coordinates support services to the program or unit such as maintenance, repairs, supplies and mail.
• Assists in coordinating office operations including clerical work, reporting systems, forms, space, office equipment and suggests methods for improvement.
• Interviews visitors to the office, responds to inquiries or requests and and advises the executive officer concerning matters requiring his/her personal attention.
• Supervises the office library.
• Prepares correspondence.
• Supervises and/or maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree or equivalence as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or the related field or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute experience on a year-for-year basis. (30 credit hours is considered one year of college.)

A master’s degree may be substituted for one year of experience.

KNOWLEDGE SKILLS, AND ABILITIES

• Wide knowledge of modern management principles and techniques and their application.
• Ability to acquire wide knowledge of philosophy, goals and organization in higher education.
• Ability to acquire knowledge of college policies and procedures.
• Ability to acquire knowledge of college organization and operation.
• Considerable knowledge of office management principles, procedures and techniques.
• Basic knowledge of the principles of budget planning and development.
• Ability to relieve the executive or administrative officer of operational and administrative detail.
• Ability to coordinate office operations.
• Ability to assist in the preparation of reports including gathering, integrating, compiling, and analyzing data from several sources.
• Ability to schedule meetings and prepare agendas.
• Ability to provide support to committees including arranging for meeting rooms, gathering, analyzing required materials and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units providing support services.
• Ability to develop and maintain cooperative working relationships with administrators and staff.
• Ability to assist in planning organizational arrangements and developing performance criteria and administrative procedures.
• Ability to investigate administrative and organizational problems and assist in developing and implementing solutions.
• Ability to collect data for budget requests and monitor office expenditures.
• Ability to assist in establishing systems and procedures.
• Ability to represent the executive or administrative officer as required.
• Ability to follow-up on decisions and directives of the executive officer.
• Ability to perform routine studies or investigation and make recommendations regarding appropriate action.
• Ability to expedite and coordinate support services to the office such as maintenance, repairs, supplies, and mail.
• Ability to prepare correspondence.
• Ability to supervise and/or maintain essential records and files.

Range: 

22 (12 months)
19 (10 months)N
Unit: D
EEO Category: B

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Managing Administrative Assistant 3

JOB SUMMARY

Under the direction of a Director IV or higher at a state college is responsible for administering coordinating and performing the routine professional functions necessary to the office or program operations and for serving as principal assistant in administrative matters; does related work as required. This position requires participating in the formulation of management policies and procedures or assisting in directing the effectuation of same.

EXAMPLES OF WORK

• Organizes the preparation of reports required in the formulation of management policies and procedures and insures that information is collected, integrated, compiled, and analyzed on a timely basis.
• Participates in the effectuation of management policies and procedures.
• Schedules meetings, prepares agendas and insures that meeting minutes are prepared and distributed.
• Manages and/or oversees the support service for management staff and committees which include researching and analyzing issues requiring management determination, and recommending appropriate action.
• Responsible for administering the coordination of various organizational units providing support services such as data processing, accounting, purchasing, printing and personnel to insure program procedures and policies are implemented.
• Assists in developing organization plans, performance criteria related to professional staff and administrative procedures to help organizational goals.
• Coordinates, analyzes, and-evaluates administrative, personnel, and organizational problems for the executive or administrative officer and assists in developing and implementing solutions.
• As directed, collects data for the annual budget request, monitors office expenditures.
• Assists in establishing systems and procedures.
• Represent the administrative or executive officer as required.
• Works effectively with employees of the college-and other organizations in the course of performing assigned responsibilities.
• Follows up on decisions and/or directives of the administrative or executive officer to insure implementation and/or completion.
• As directed, coordinates and performs routine studies or investigations; makes recommendations regarding appropriate action.
• Expedites and coordinates support services to the program or unit such as maintenance, repairs, supplies and mail.
• Interviews visitors to the office; responds to inquiries or requests; and advises the executive officer concerning matters requiring his/her personal attention.
• Supervises the office library.
• Prepares correspondence.
• Supervises and/or maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a bachelor’s degree or equivalence as determined by the appointing authority.

Experience

One year professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other related field or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience on a year-for-year basis. (30 credit hours are considered one year of college.)

A master’s degree may be substituted for the one year of experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Wide knowledge of modern management principles and techniques and their applications.
• Ability to acquire wide knowledge of philosophy, goals and organization in higher education.
• Ability to acquire knowledge of college policies and procedures.
• Ability to acquire knowledge of college organization and operation.
• Considerable knowledge of office management principles, procedures and techniques.
• Basic knowledge of the principles of budget planning and development.
• Ability to relieve the executive or administrative officer of operational and administrative detail.
• Ability to coordinate office operations.
• Ability to assist in the preparation of reports including gathering, integrating, compiling and analyzing data from several sources.
• Ability to schedule meetings and prepare agendas.
• Ability to provide support to committees including arranging for meeting rooms, gathering, analyzing required materials and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units providing support services.
• Ability to develop and maintain cooperative working relationships with administrators and staff.
• Ability to assist in planning organizational arrangements and developing performance criteria and administrative procedures.
• Ability to investigate administrative and organizational problems and assist in developing and implementing solutions.
• Ability to collect data for budget requests and monitor office expenditures.
• Ability to assist in establishing systems and procedures.
• Ability to represent the executive or administrative officer as required.
• Ability to follow-up on decisions and directives of the executive officer.
• Ability to perform routine studies or investigation and make recommendations regarding appropriate action.
• Ability to expedite and coordinate support services to the office such as maintenance, repairs, supplies, and mail.
• Ability to prepare correspondence.
• Ability to supervise and/or maintain essential records and files.

Range: 

20 (12 months)
17 (10 months)
Unit D
EEO Category: B

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Administrative Assistant 1

JOB SUMMARY

Under the direction of a Director II or higher at a state college is responsible for coordinating the support work and performing the routine professional functions necessary for the successful accomplishment of college or office goals and programs and for serving as principal assistant in administrative matters; does related work as required.

EXAMPLES OF WORK

• Performs research, generates and executes studies, analyzes data and develops sound conclusions.
• Coordinates the preparation of reports required by internal and external organizations; insures that required information is collected, integrated, compiled and analyzed on a timely basis.
• Schedules meetings, develops agendas and insures that meeting minutes are prepared and distributed.
• Provides support services to committees including arranging for meeting room, preparing required materials, analyzing items requiring a determination and recommending appropriate action.
• Coordinates and maintains liaison with organizational units providing support services such as data processing, accounting, purchasing, printing and personnel.
• Recommends organizational arrangements, performance criteria and administrative procedures to help achieve organization goals.
• Investigate administrative and organizational problems and makes recommendations for solutions.
• Collects data for and assists in the preparation and implementation of the annual budget request; develops and coordinates fiscal procedures and monitors expenditures.
• Assists in establishing systems and procedures.
• Represents the executive officers at meetings, conferences and seminars as required.
• Works cooperatively with manages and other employees of the college and other organizations in the course of accomplishing assigned duties.
• Follows up on decisions and/or directives of the executive officer to insure implementation and/or completion.
• Expedites and coordinates support services to the program or unit such as maintenance, repair, supplies and mail.
• Coordinates office operations including clerical work; internal reporting systems, forms, space, and office equipment and suggests methods for improvement.
• Interviews visitors to the office, responds to inquiries or requests, and advises the executive officer concerning matters requiring his/her personal attention.
• Supervises the office library.
• Prepares correspondence.
• Supervises and/or maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree or equivalency as determined by the appointing authority.

Experience

Three years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other related field or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience on a year-for-year basis. (30 credit hours are considered one year of college.)

KNOWLEDGE, SKILLS AND ABILITIES

• Considerable knowledge of modern management principles and techniques and their application.
• Ability to acquire considerable knowledge of philosophy, goals and organization in higher education.
• Ability to acquire knowledge of college policies and procedures.
• Ability to acquire knowledge of the college organization and operations.
• Basic knowledge of the principles of budget planning and development.
• Considerable knowledge of office management principles procedures, and techniques.
• Wide knowledge of research methods and techniques.
• Ability to relieve the executive officer of operational and administrative detail.
• Ability to coordinate the preparation of reports including gathering, integrating, compiling, and analyzing data from several sources.
• Ability to schedule meetings, develop agendas and prepare minutes.
• Ability to provide support to college committees including arranging for meeting rooms, gathering and analyzing required materials and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units providing support services.
• Ability to develop and maintain cooperative working relationships with administrators and staff.
• Ability to plan office organization, and develop performance criteria and administrative procedures.
• Ability to investigate administrative and organizational problems and develop solutions.
• Ability to develop and prepare budget requests and monitor expenditures.
• Ability to develop and coordinate systems and procedures.
• Ability to represent the executive officer as required.
• Ability to follow-up on decisions and directions of the executive officer.
• Ability to expedite and coordinate support services to the organizational unit such as maintenance, repairs, supplies, and mail.
• Ability to coordinate office operations.
• Ability to prepare correspondence.
• Ability to supervise and/or maintain essential records and files.

Range:

24 (12 months)
21 (10 months)
Unit: U
EEO Category: B

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Administrative Assistant 2

JOB SUMMARY

Under the direction of a Director II or higher at a state college is responsible for coordinating the support work and performing the routine professional functions necessary to the office or program operations and for serving as principal assistant in administrative matters; does related work as required.

EXAMPLES OF WORK

• Assists in the preparation and coordination of reports for internal or external distribution; insures that information is collected, integrated, compiled and analyzed in a timely manner; performs research as required.
• Schedules meetings, prepares agendas and insures that meeting minutes are prepared and distributed.
• Provides support services to committees including arranging for meeting rooms, gathering materials, analyzing items requiring a determination and recommending appropriate action.
• Coordinates and maintains liaison with organizational units providing support services such as data processing, accounting, purchasing, printing and personnel.
• Assists in developing organizational arrangements, performance criteria and administrative procedures to help achieve organizational goals; provides recommendations as requested.
• Investigates administrative and organizational problems for the executive or administrative officer; assists in developing and implementing solutions; provides recommendations as requested.
• As directed collects data for the annual budget request; monitors office expenditures.
• Assists in establishing systems and procedures.
• Represents the administrative or executive officer as required.
• Works cooperatively with employees of the college and other organizations in the course of performing assigned duties.
• Follows up on decisions and/or directives of the administrative or executive officer to insure implementation and/or completion.
• Performs studies or investigation; makes recommendations for appropriate action.
• Expedites and coordinates support services to the program or unit such as maintenance, repair, supplies and mail.
• Assists with coordination of office operations including clerical work, forms, space, office equipment and suggests methods of improvement.
• Interviews visitors to the office, responds to inquiries or requests, and advises the executive officer concerning matters requiring his/her personal attention.
• Supervises the office library.
• Prepares correspondence.
• Supervises and/or maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree or equivalence as determined by the appointing authority.

Experience

Two years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other related field or equivalence as determined by the appointing authority. Applicants who do not possess the required education may substitute indicated experience on a year-for-year basis. (30 credit hours are considered one year of college.)

A Master’s degree may be substituted for the two years of experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Wide knowledge of modern management principles and techniques and their application.
• Ability to acquire a wide knowledge of philosophy, goals and organization in higher education.
• Ability to acquire knowledge of college policies and procedures.
• Ability to acquire knowledge of the college organization and operation.
• Considerable knowledge of office-management principles procedures, and techniques.
• Basic knowledge of the principles of budget planning and development.
• Ability to relieve the executive administrative officer of operational and administrative detail.
• Ability to coordinate office operations.
• Ability to assist in the preparation of reports including gathering, integrating, compiling, and analyzing data from several sources.
• Ability to schedule meetings and prepare agendas.
• Ability to provide support to committees including arranging for meeting rooms, gathering, analyzing required materials and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units providing support services.
• Ability to develop and maintain cooperative working relationships with administrators and staff.
• Ability to assist in planning organizational arrangements and developing performance criteria and administrative procedures.
• Ability to investigate administrative and organizational problems and assist in developing and implementing solutions.
• Ability to collect data for budget requests and monitor office expenditures.
• Ability to assist in establishing systems and procedures.
• Ability to represent the executive or administrative officer as required. Ability to follow-up on decisions and directives of the executive officer.
• Ability to perform routine studies or investigation and make recommendations regarding appropriate action.
• Ability to expedite and coordinate support services to the office such as maintenance, repairs, supplies, and mail.
• Ability to prepare correspondence.
• Ability to supervise and/or maintain essential records and files.

Range:

22 (12 months)
19 (10 months)
Unit: U
EEO Category: B

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Administrative Assistant 3

JOB SUMMARY

Under the direction of a Director IV or higher at a state college is responsible for coordinating the support work and performing the routine professional functions necessary to the office or program operations and for serving as principal assistant in administrative matters; does related work as required.

EXAMPLES OF WORK

• Assists in the preparation and coordination of reports for internal or external distribution; insures that information is collected, integrated, compiled and analyzed on a timely basis.
• Provides support services to committees including arranging for meeting rooms, gathering materials, analyzing items requiring a determination and recommending appropriate action.
• Coordinates and maintains liaison with organizational units providing support services such as data processing, accounting, purchasing, printing and personnel.
• Assists in developing organizational arrangements, performance criteria and administrative procedures to help achieve organizational goals.
• Investigates administrative and organizational problems for the executive or administrative offices; assists in developing and implementing solutions.
• As directed collects data for the annual budget request; monitors office expenditures.
• Assists in establishing systems and procedures.
• Represents the administrative or executive officer as required.
• Works cooperatively with employees of the college and other organizations in the course of performing assigned duties.
• Follows up on decisions and/or directives of the administrative or executive officer to insure implementation and/or completion.
• As directed, performs routine studies or investigations; makes recommendations regarding appropriate action.
• Expedites and coordinates support services to the program or unit such as maintenance, repair, supplies and mail.
• Interviews visitors to the office, responds to inquiries or requests, and advises the executive officer concerning matters requiring his/her personal attention.
• Supervises the office library.
• Prepares correspondence.
• Supervises and/or maintains essential records and files.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree or equivalence as determined by the appointing authority.

Experience

One year professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other related field or equivalence as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience on a year-for-year basis. (30 credit hours are considered one year of college.)

A Master’s degree may be substituted for the one year of experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Wide knowledge of modern management principles and techniques and their application.
• Ability to acquire a wide knowledge of philosophy, goals and organization in higher education.
• Ability to acquire,knowledge of college policies and procedures.
• Ability to acquire knowledge of the college organization and operation.
• Considerable knowledge of office-management principles procedures, and techniques.
• Basic knowledge of the principles of budget planning and development.
• Ability to relieve the executive administrative officer of operational and administrative detail.
• Ability to coordinate office operations.
• Ability to assist in the preparation of reports including gathering, integrating, compiling, and analyzing data from several sources.
• Ability to schedule meetings and prepare agendas.
• Ability to provide support to committees including arranging for meeting rooms, gathering, analyzing required materials and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units
  providing support services.
• Ability to develop and maintain cooperative working relationships with administrators and staff.
• Ability to assist in planning organizational arrangements and developing performance criteria and administrative procedures.
• Ability to investigate administrative and organizational problems and assist in developing and implementing solutions.
• Ability to collect data for budget requests and monitor office expenditures.
• Ability to assist in establishing systems and procedures.
• Ability to represent the executive or administrative officer as required. Ability to follow-up on decisions and directives of the executive officer.
• Ability to perform routine studies or investigation and make recommendations regarding appropriate action.
• Ability to expedite and coordinate support services to the office such as maintenance, repairs, supplies, and mail.
• Ability to prepare correspondence.
• Ability to supervise and/or maintain essential records and files.

Range:

20 (12 months)
17 (10 months)
Unit: U
EEO Category: B

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Professional Services Specialist 1

JOB SUMMARY

Under the administrative direction of a Director II level of higher education, is responsible for independently performing a professional function or functions of unusual difficulty, sensitivity and/or complexity; for functioning as an accomplished professional within the context of established college policies and procedures with minimal supervision and direction and/or supervises lower grade titles; does related work as required.

EXAMPLES OF WORK

• Organizes assigned work and develops appropriate methods for meeting goals and objectives.
• Continuously reviews and evaluates workload; develops and implements improved methods as required.
• Develops and recommends an appropriate budget for activities supervised.
• Analyzes and interprets applicable principles, federal and/or state laws and regulations in the course of duties.
• Establishes liaison and coordinates responsibilities with other staff or organizations that related to or impact on assigned functions.
• Interviews prospective subordinate staff members and makes recommendations concerning selection.
• May assign and supervise the work of Professional Services Specialists II, III, IV, and program assistant, clerical, part-time and/or student aids.
• Monitors the work of students and/or staff; identifies problem areas and takes steps necessary to effect improvement.
• Prepares clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• May serve on standing and ad hoc committees.
• Attends and participates in meetings or college functions related to assigned responsibilities.
• Represents the college at conferences, meetings, seminars and to the public as required.
• Prepares correspondence in the course of official duties.
• Maintains essential, confidential records and files.
• The following is representative of specific duties which may be assigned at this level. This list is not inclusive.
• Provides confidential psychological assistance to students with personal, marital, developmental and social problems either individually or in groups.
• Provides advisory services such as consulting, supervision and/or in-service training to aid faculty and staff in working with students.
• Teaches academic courses related to assigned functions.
• Trains and supervises the work of graduate interns and graduate practicum students.
• Develops and conducts training, workshops and/or seminars for the campus community.
• Conducts research related to assigned responsibilities; analyzes data and interprets findings to faculty and staff.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or an equivalency as determined by the appointing authority.

Experience

Four years professional experience in an institution of higher education or in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

The minimum education experience standards for positions classified under this class title will vary depending upon the requirements of the specific position to be filled. In each case, these minimums will be determined at the discretion of the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college.)

A Ph.D. or an Ed.D. degree may substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of the theory, principles and techniques essential to performance of the specific responsibilities assigned.
• Ability to acquire knowledge of college policies and procedures.
• Ability to understand, analyze, interpret and apply established law, regulations, policies, procedures, precedents and guidelines.
• Ability to organize assigned work, analyze problems and develop effective work methods.
• Ability to provide confidential assistance to students with personal, marital, developmental and social problems.
• Ability to establish liaison and coordinate responsibilities with other staff or organizations that relate to or impact on assigned functions.
• Ability to provide advisory services to aid faculty and staff in working with students.
• Ability to teach college courses.
• Ability to train and supervise subordinate staff, graduate interns and/or graduate practicum. students.
• Ability to develop and conduct training, workshops and/or seminars for the campus community.
• Ability to conduct research, analyze data and interpret findings.
• Ability to plan and develop a budget for activities supervised.
• Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Ability to represent the college at conferences, meetings, seminars and to the public.
• Ability to prepare correspondence.
• Ability to maintain essential, confidential records and files.

Range:

27
Unit: U
EEO Category: B

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Professional Services Specialist 2

JOB SUMMARY

Under the coordination and supervision of a Professional Services Specialist I level or higher, is responsible for independently performing professional work of considerable difficulty using established policies, procedures, precedents and guidelines; may take the lead over lower grade titles; does related work as required.

EXAMPLES OF WORK

• Organizes assigned work and develops appropriate methods for meeting goals and objectives.
• Continuously reviews and evaluates workload; develops and implements improved methods as required.
• Develops and recommends an appropriate budget for activities supervised.
• Analyzes and interprets applicable principles, federal and/or state laws and regulations in the course of duties.
• Interviews prospective subordinate staff members and makes recommendations concerning selection.
• May assign and supervise the work of Professional Services Specialists III, IV, and clerical, part-time and/or student aids.
• Monitors the work of students and/or staff; identifies problem areas and takes steps necessary to effect improvement.
• Establishes liaison and coordinates responsibilities with other staff organizations that relate to or impact on assigned functions.
• Prepares clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Attends and participates in meetings or college events related to assigned responsibilities.
• May serve on standing and ad hoc committees.
• Prepares correspondence in the course of official duties.
• Maintains essential records.and files.
• The following is representative of specific duties which may be assigned at this level. This list is not inclusive.
• Evaluates schedules of events and/or course offerings; recommends changes as indicated.
• As required, teaches courses related to assigned functions.
• Provides access to and/or develops and conducts training, workshops, and/or seminars for students, faculty and staff.
• Supervises the fiscal affairs of the activities, organizations on facilities; reviews income and approves expenditures.
• Provides specialized educational, vocational and personal counseling services to students of the college; makes referrals to appropriate counseling agencies on campus as required.
• Organizes and oversees the acquisition, distribution inventory, and security of equipment, materials and facilities supervised.
• Compiles and analyzes statistical, financial and other data.
• Develops informative materials for publication.
• Represents the college at conferences, meetings, seminars and to the public as required.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled.or an equivalency as determined by the appointing authority.

Experience

Three years,professional experience in an institution of higher education or in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

The minimum education experience standards for positions classified under this class title will Vary depending upon the requirements of the specific position to be filled. In each case, these minimums will be determined at the discretion of the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college.)

A Ph.D. or an Ed.D degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of the theory, principles and techniques essential to performance of the specific responsibilities assigned.
• Ability to acquire knowledge of college policies and procedures.
• Ability to understand, analyze, interpret and apply established law, regulations, policies, procedures, precedents and guidelines.
• Ability to organize assigned work, analyze problems and develop effective work methods.
• Ability to provide confidential assistance to students with personal, marital, developmental and social problems.
• Ability to establish-liaison and coordinate responsibilities with other staff or organizations’that relate to or impact on assigned functions.
• Ability to provide advisory services to aid faculty and staff in working with students.
• Ability to teach college courses.
• Ability to train and supervise subordinate staff, graduate interns and/or graduate practicum students.
• Ability to develop and conduct training, workshops and/or seminars for the campus community.
• Ability to conduct research, analyze data and interpret findings.
• Ability to plan and develop a budget for activities supervised.
• Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Ability to represent the college at conferences, meetings, seminars and to the public.
• Ability to prepare correspondence.
• Ability to maintain essential, confidential records and files.

Range:

24
Unit: U
EEO Category: B

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Professional Services Specialist 3

JOB SUMMARY

Under the direction of a Professional Services Specialist II or other supervisory officer at a state college, is responsible for independently performing professional work of some difficulty using established policies, procedures, precedents and guidelines; does related work as required.

EXAMPLES OF WORK

• Reviews and interprets-applicable principles, federal and/or state laws and regulations in the course of official duties.
• Participates in the selection of and supervises subordinate staff including clerical, part-time and/or student workers.
• Monitors the work of students and/or staff, identifies problem areas and makes suggestions for improvement.
• Consults with the supervisor concerning problems encountered in the work; makes recommendations for resolution.
• Establishes liaison and coordinates activities with other staff or organizations that relate to or impact on assigned responsibilities.
• May serve on standing and ad hoc committees.
• Attends and participates in meetings or college events related to assigned responsibilities.
• Compiles and analyzes statistical, financial and other data.
• Prepares clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Prepares correspondence in the course of official duties.
• Maintains essential records and files.
• The following is representative of specific duties which may be assigned at this level. This list is not conclusive.
• Counsels and advises students, student organizations and/or committees; assists in identifying and utilizing available resources.
• Provides personal and academic counseling to students including information concerning course offerings, program requirements and academic standing.
• Reviews and evaluates student applications and credentials; makes recommendations and/or determinations concerning eligibility for college programs.
• Supervises the fiscal affairs of the activities or organizations supervised including preparing and recommending the budget, review of income and approval of expenditures.
• Provides access to and/or develop and implements training, seminars and workshops for students and/or staff.
• Monitors equipment and/or supply inventories, prepares laboratory set-ups and insures that safety standards are met.
• Supervises and/or plans, schedules, markets and implements program events.
• Reviews, evaluates and processes service contracts for approval.
• Develops informative materials for publication.
• Represents the college at conferences, meetings, seminars and to the public as required.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree supplemented by a Master’s degree in a field related to the position to be filled or equivalency as determined by the appointing authority.

Experience

Two years professional experience in an institution of higher education or in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

The minimum education experience standards for positions classified under this class title will vary depending upon the requirements of the specific position to be filled. In each case, these minimums will be determined at the discretion of the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college.)

A Ph.D. or an Ed.D. degree may be substituted for two years of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Wide knowledge of the principles and techniques essential to performance of the specific responsibilities assigned.
• Ability to acquire knowledge of college policies and procedures.
• Ability to acquire knowledge of basic budget principles and techniques.
• Ability to understand, analyze, interpret and apply established law, regulations, procedures, precedents and guidelines.
• Ability to organize assigned work, analyze problems and develop appropriate work methods.
• Ability to advise and counsel students and others concerning college programs, activities and services.

Range:

21
Unit: U
EEO Category: B

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Professional Services Specialist 4

JOB SUMMARY

Under the coordination of a Professional Services Specialist II level or higher, is responsible for performing basic professional functions using established policies, procedures, precedents and guidelines; does related work as required.

EXAMPLES OF WORK

• Reviews and interprets applicable principles, federal and/or state laws and regulations in the course of official duties.
• Consults with the supervisor concerning progress on assignments and to resolve problems.
• Establishes liaison and coordinates activities with other staff or organizations that relate to or impact on assigned responsibilities.
• May assign and supervise the work of clerical, part-time and/or student workers as required.
• May serve on standing and ad hoc committees.
• Prepares clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Prepares correspondence in the course of official duties.
• Maintains essential records and files.

The following is representative of specific duties which may be assigned at this level. This list is not conclusive.

• Reviews and processes applications; makes determinations of eligibility and recommends admission and/or approval of the applicant to the college for a particular program.
• Provides access to and/or develops and supervises appropriate training programs for students, staff and others.
• Guides and instructs students and staff in the proper and safe use of equipment supervised.
• Sets up and maintains equipment; performs experiments and demonstrations.
• Insures that facilities and equipment supervised are properly prepared, safe, and secure.
• Schedules the use of facilities and/or equipment.
• Develops informative materials for publication.
• Attends and participates in meetings and/or college events related to assigned responsibilities.
• Represents the college at conferences, meetings, seminars and to the public as required.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree.

Experience

One year professional experience in an institution of higher education or in education, higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority.

The minimum education experience standards for positions classified under this class title will vary depending upon the requirements of the specific position to be filled. In each case, these minimums will be determined at the discretion of the appointing authority.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college.)

A Master’s degree in a field related to the position to be filled may be substituted for one year of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Basic knowledge of the principles and techniques essential to performance of assigned responsibilities assigned.
• Ability to acquire basic knowledge of college policies and procedures.
• Ability to understand, analyze, interpret and apply established law, regulations, procedures, precedents and guidelines.
• Ability to advise and counsel students and others concerning college programs, activities and services.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on assigned responsibilities.
• Ability to review applications and make recommendations concerning eligibility.
• Ability to develop informative materials for publication.
• Ability to assign and supervise the work of other employees.
• Ability to represent the college by participating in or speaking at conferences, meetings, seminars, etc.
• Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Ability to prepare correspondence.
• Ability to maintain essential records and files.

Range:

18
Unit: U
EEO Category: B

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Program Assistant

JOB SUMMARY

Under general supervision of a Professional Specialist II or other supervisory officer, is responsible for performing basic professional functions using established policies, procedures, precedents and guidelines; does related work as required.

EXAMPLES OF WORK

• Applies principles, federal and/or state laws and regulations in the course of official duties.
• Consults with the supervisor on a regular basis concerning progress on assignments and to resolve problems.
• Establishes liaison and coordinates activities with other staff or organizations that relate to impact on assigned responsibilities.
• May assign and supervise the work of part-time and/or student workers as required.
• Prepares clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations.
• Prepares correspondence in the course of official duties.
• Maintains essential records and files.
• The following is representative of specific duties which may be assigned to this level. This list is not inclusive.
• Provides access to, develops, and/or supervises appropriate training programs for students, staff and others.
• Guides and instructs students and staff in the proper and safe use of equipment supervised.
• Sets up and maintains equipment; performs experiments and demonstrations.
• Insures that facilities and equipment supervised are properly prepared, safe and secure.
• Schedules the use of facilities and/or equipment.
• Develops informative materials and publication.
• Attends and participates in meetings and/or college events related to assigned responsibilities.

REQUIREMENTS

Education

Graduation from an accredited college with a Bachelor’s degree or an Associate’s degree with two years experience or the equivalent as determined by the appointing authority.

Experience

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college.)

KNOWLEDGE, SKILLS AND ABILITIES

• Basic knowledge of the principles and techniques essential to performance of assigned responsibilities.
• Ability to acquire basic knowledge of college policies and procedures.
• Ability to understand, analyze, interpret and apply established law, regulations, policies, procedures, precedents and guidelines.
• Ability to advise and counsel students and others concerned with college programs, activities and services.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on assigned responsibilities.
• Ability to review applications and make recommendations concerning eligibility.
• Ability to develop informative materials for publication.
• Ability to assign and supervise the work of other employees.
• Ability to represent the college by participating in or speaking at conferences, meetings, seminars, etc.
• Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Ability to prepare correspondence.
• Ability to maintain essential records and files.

Range: 

17 (12 months)
14 (10 months)
Unit: U
EEO Category: B