FAEC Minutes, March 10th, 2021

FAEC MINUTES 3/10/21

Present: Naseem Choudhury (President, SSHS), Bonnie Blake ((Councilor-at-Large over 11, CA), Katie Cohen (Library), Donna Flynn (Councilor-at-Large under 11, TAS), Scott Frees (Vice President, TAS), Kim Lorber (Secretary), Lisa Lutter, (CA), Thierry Rakotobe-Joel (ASB), Mihaela Serban (SSHS), Ed Shannon (HGS)

Guests: Stephen Rice (ARC, Chair and FA rep to BOT), Stephen Larson(FA representative to BOT) 

Vote to bring meeting to order at 11:05am.

Minutes Approval: The 2/24/21 and 3/3/21 minutes were approved. 

FAEC DISCUSSION

“Satellite” Campuses:

3+1: Concerns were discussed about how students will be advised about 3/1 courses at the satellite campuses. Courses are encouraged in certain sequences in many majors–there is concern that this will complicate advising..

Enrollment Numbers: We discussed enrollment numbers; Naseem will ask Provost Gaulden about PCCC enrollment.

         SCCC: 3/1 and 2/2 (social work BSW) programs will be offered here in the fall.

Unit Personnel Decisions and Procedures: Questions have been raised about how to appeal a unit or dean’s decision about a recommendation.

 Web Pages: Some groups are updating their own and others are sending theirs to IT. FAEC agreed the college needs to identify someone in IT who can facilitate these updates. 

Vaccines at NJIT and Saint Peter’s University: These institutions have made arrangements for vaccines for their faculty and staff. Can Ramapo try to access a block of vaccines to raffle off to our faculty and staff?

Space Committee: Ashwani Vasishth reported the committee has not met since the beginning of the pandemic.

FA governance review committee: There was discussion about the role the review committee played in the past, their charge.  The current subgroup in FAEC, led by Mia, has a similar charge. 

ARC REPORT (Stephen Rice, Chair)

ARC Update: ARC is close to finishing its review of syllabus and program proposals. The committee will next turn to working on revising to the ARC manual and the ARC forms, and proposing changes to some of the submission procedures.

BoT The Mission Fulfillment Committee Report: Stephen Rice will submit a brief report to Naseem.

Diversity Committee Report:  The Diversity Committee did not formally launch, there were hurdles in lack of structure/direction and in creating boundaries between the committee’s role and that of EDIC.  FA/FAEC will discuss further how to best proceed.

SUBMITTED REPORTS

BoT Report (Dr. Yongbum Kim, BoT Audit Committee)

Dr. Yongbum  Kim provided this recap of the latest meeting on January 14, 2021 as follows.

• Discussed the report of the Internal Auditor which included (1) reaffirmation of internal audit organization independence, (2) Audit Universe 2021, (3) internal audit plan for fiscal year 2021, (4) issued audit reports regarding executive summary for Athletics Team Gear and executive summary for student accounts collections, and (5) audit issue follow-up as of January 2021.
• Discussed disclosure of related party transactions – Vendor List Ethics Filing with State Ethics Commission
• Discussed the report of the Vice President for Administration and Finance
• Discussed the review of MD&A and Draft Financials presented by the external auditor, O’Connor Davies, required auditor communications, and
  review of audit wrap up communication from PFK O’Connor Davies

Garden State Guarantee Plan (Stephen Larson, Professor of Finance)

Stephen Larson presented a review of the proposed plan by Governor Murphy to provide students in families with incomes less than $65,000, two free years of higher education. It is in the discussion phase. Funding from the state has not been determined nor is it yet known if additional costs will have to be covered by the College.  It is unknown if this plan will be implemented.

Meeting adjourned at 12:35pm.

Categories: FAEC meeting Minutes 2021, RAMAPO FAEC