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Students may withdraw from the College, apply for a late administrative withdrawal under extraordinary circumstances, take a leave of absence, or apply for a medical leave of absence.
Students have a number of options, depending on their circumstances, to withdraw or take leave from the College. Students who do not enroll at Ramapo College for two or more consecutive fall and spring semesters/cohort terms must apply for readmission with the Office of Admissions by the established readmission deadlines: August 1 for the fall semester and December 1 for the spring semester.
Students in good academic standing may take a leave of absence of one semester/cohort term by arrangement through the Center for Student Success (in the case of undergraduate students) or their program directors (in the case of graduate students). Undergraduate students who plan to be away for two or more semesters/cohort terms must officially withdraw from the College (refer to Withdrawal from Ramapo College, below). Graduate students who plan to be away for two or more semesters/cohort terms are officially inactive. Students requesting a ‘leave of absence’ due to medical reasons must make arrangements with the Center for Health and Counseling Services (refer to Medical Leave of Absence, below).
Students who take a leave of absence for one semester/cohort term do not need to apply for readmission and can simply register for the next upcoming semester during the registration period after consulting with an academic advisor.
Graduate students in good academic standing whose continuation after a one-semester/cohort term leave of absence is prevented due to the availability of required classes may remain on active status with the approval of the program director until the next time the prerequisite course(s) is (are) offered. The program director will communicate approval to the Registrar.
Students who are readmitted will continue their studies under the graduation requirements in effect at the time of their readmission.
Students may apply for a Medical Leave of Absence (MLOA) from the College for reasons of physical or psychological illnesses. Students must withdraw from all registered courses under this policy. Exceptions may be considered on an individual basis. The grade for each course will be recorded as “W” on the student’s transcript. There will be no refund if the request for an MLOA is completed after the College refund deadline (see Academic Calendar on the web).
Students considering applying for an MLOA need to contact the Center for Health and Counseling Services (CHCS) to request an evaluation for the purpose of pursuing a MLOA. If the condition is medical in nature, contact Student Health Services (SHS) (201-684-7536); if the condition is psychological in nature, contact Counseling Services (CS) (201-684-7522). In order to obtain an MLOA a student must obtain a medical recommendation from the appropriate unit (i.e., Health or Counseling) within the Center for Health and Counseling Services. In order for an MLOA to be processed for a given semester, the evaluation must be completed prior to the final day of classes.
Students can take as much time as needed away from the College to recover from their condition; however, students who do not take classes for two or more consecutive semesters must reapply for admission through the Office of Admissions. Students who stay out for longer than two consecutive semesters and are readmitted will continue their studies under the graduation requirements in effect at the time of their readmission.
In order to be approved to return from an MLOA, a student must provide the required documentation and complete an evaluation through the appropriate unit (Health or Counseling) within the Center for Health and Counseling Services. Students returning from an MLOA must complete the process by the established deadlines: August 1 for the fall semester and December 1 for the spring semester. If the deadline is missed, the student’s return from an MLOA will be postponed until a later semester. If the process to return from an MLOA is not completed by the deadline, the student will be deregistered.
For detailed information, refer to the Center for Health and Counseling Services website.
Late Administrative Withdrawal under Extraordinary Circumstances
The College recognizes that extraordinary circumstances may prevent a student from completing the semester. These circumstances include, but are not limited to:
Under those circumstances, the student should make every effort to withdraw from courses prior to the last date to withdraw or, if appropriate, to ask instructors for incompletes or to apply for a Medical Leave of Absence (MLOA). In the event that the student is unable to withdraw under standard college procedures, due to reasons beyond his or her control, or is not granted incompletes, he or she may apply for a late administrative withdrawal under extraordinary circumstances by taking the following steps:
The decision of the Provost or his/her designee is final.
Undergraduate students who decide to withdraw completely from Ramapo College must consult with an advisor from the Center for Student Success and process a ‘Notice of Withdrawal/Leave of Absence’ form. Students requesting to withdraw due to medical reasons must make arrangements with the Center for Health and Counseling Services (refer to Medical Leave of Absence, above).
Adherence to the withdrawal procedure is necessary for possible readmission to Ramapo College. Students who have withdrawn from the College and decide to return must apply for readmission with the Office of Admissions by the established readmission deadlines: August 1 for the fall semester and December 1 for the spring semester.
Officially withdrawing from or taking a leave of absence from the College will not automatically withdraw students from courses. In addition to submitting the official withdrawal form through Center for Student Success (or Health and Counseling Services for medical leaves), students must drop courses for the semester through the College’s web registration services system (if the add/drop deadline has not passed), or complete a “Course Withdrawal Form” with the appropriate approvals and according to the established deadlines. Course Withdrawal Forms are available in the Office of the Registrar.
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